Description & Requirements
Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.
JOB TITLE: Office Admin/ Supply chain support
REPORTS TO: General Manager
JOB PURPOSE:
This role will support the site and management across several areas. Will be able to work in and respond to a fast-moving manufacturing environment, the successful candidate will be involved across all departments of the composite business.
KEY ACCOUNTABILITIES:
1. Managing site communications and supporting data analysis for site production
2. Managing inventory for site office supplies and stationery
3. To update notice boards around site as directed
4. Engagement champion for the site e.g. Values First, CSR
5. Welcome visitors in line with the company sign-in procedures and ensuring inductions are carried out.
6. Maintain tidiness and housekeeping of the reception, post areas and shared office areas.
7. Maintain sufficient stock levels of stationery, refreshments, health and safety and cleaning products, ordering supplies as required by the company.
8. Updating employee noticeboards with information from management and HR.
Supply Chain Responsibilities (company training will be provided for the following tasks)
9. Raising purchase orders
10. Process delivery notes and amend orders as required.
11. Accurately file and maintain company documents in compliance with General Data Protection Regulations (GDPR)
12. Support management with Time and Attendance admin and system use.
13. Communicate with suppliers on pricing, availability and delivery schedules
14. Maintain supplier contacts, records and contracts, (keep up to date)
15. Coordinate with couriers to ensure smooth and timely delivery
16. Ensure compliance with client agreements and KPI’s
17. Organize supply chain documents for Audit purposes
18. Be a point of contact between procurement, warehouse, customer service and stakeholders
19. Assisting in raising production orders
20. Liaise with customers and provide stock lists.
21. Provide regular reports to our existing customers.
QUALIFICATIONS
22. Educational and professional
KNOWLEDGE, SKILLS, EXPERIENCE
23. Good working knowledge of Microsoft Office packages
24. Ability to communicate at all levels.
• Able to multitask
• Excellent Customer Services Skills
• Elevated level of data accuracy
• Excellent administrative skills
• Ability to work unsupervised
BEHAVIOURS:
• Organised
• Confidential
• Initiative
• Interpersonal effectiveness
• Efficiency focused
• Concern for standards
HEALTH & SAFETY
• Taking reasonable care for the health and safety of self and others and working with due regard to the responsibilities detailed in the company’s Health & Safety Policy Statement.