Job Overview:
The Executive Assistant provides support to the CEO, including handling all information requests and performing administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The Executive Assistant serves as liaison with the management team.Also responsible for performing HR Administrative tasks across the group.
Core duties and responsibilities:
* Ensure the highest level of discretion in providing a comprehensive range of Executive Assistant support.
* First point of contact for internal and external clients on CEO’s activities/events and independently handle sensitive communication/information flow.
* Effectively manage calendar including scheduling appointments and meetings, and independently resolving conflicts.
* Prepare draft emails and other correspondence for the CEO. Prepare key documents for signature, comments, decision, or action.
* Organise and prepare relevant briefing or background materials for meetings.
* Create and/or adapt presentations to be made by the CEO.
* Organise and coordinate CEO’s travel, both domestically and internationally.
* Organise and participate at monthly senior management meetings including agenda creation, minutes, and follow up.
* Manage company insurance policies.
* Assist CEO/General Manager with UK office facilities where required.
* Other administrative duties as needed.
* Encourage and maintain a high level of teamwork and a positive and cohesive work environment.
Human Resources
* Administer health and welfare plans, including enrolments, changes, and terminations.
* Maintain accurate human resources records.
* Management of Sage HR system.
* Regularly review and update company policies.
* Prepare monthly payrolls with Financial Controller.
* Ensure all human resources actions are appropriately documented.
* Manage onboarding and offboarding processes.
* Manage performance review process.
* Assist with the recruitment and interview processes.
* Maintain training requirements for the team and discuss regularly at management meetings.
* Assist with management of car fleet.
* Assist with company-wide safety initiatives.
Requirements:
* Outstanding skills in organising, prioritising, scheduling, planning and coordinating work.
* Essential problem-solving skills and initiative.
* A proven track record in managing confidentiality, proven personal ethics and integrity.
* Proven ability to create and work in a team-oriented multi-cultural environment.
* Proven work experience as an HR Administrative Assistant or relevant role.
* Experience working at CEO level.
* Agility, positivity and maturity.
* Good knowledge of UK and International HR laws.
* IT skills: Microsoft Suite, Sage HR, SAP Concur.
* Our office is based in Andover, and as such, applicants must live within a 15/20 mile radius and be able to commute to the office.
* We are unable to sponsor work visas for this position, and therefore applicants must be legally able to work in the UK.
No agencies please.
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