🗓️ 📨 Executive Assistant to Managing Director - (12 Month Maternity Contract) 💼🏗️
Salary: £50,000 - £55,000
Hours: 08:00hrs – 17:00hrs
Start: ASAP (happy to wait for notice)
Contract: 12 Month Maternity Contract | Full-Time | On-site (5 days)
Location: Fulham, West London
🚀 Culture Guru is recruiting an exceptional Executive Assistant to support a highly respected Managing Director, with additional support to a Finance Director, within a fast-paced, design-led property business operating across London.
🎯 This is a high-trust, high-impact role where you will operate at the centre of leadership, bringing structure, clarity and momentum to a business that moves quickly and lives in the detail.
You’ll be a true right-hand partner - not just managing diaries, but actively driving communication, capturing actions and keeping the business moving in real time.
🧠 You’ll work closely with two senior leaders with complementary focus areas:
* The Managing Director is deeply involved in everything - projects, people and decisions - and values clarity, honesty and someone who can think alongside him
* The Finance Director is measured and commercially focused, requiring organised, aligned support
Your focus will sit predominantly with the MD (approx. 85%), with additional coordination and support to the FD (approx. 15%).
📬 You’ll bring control, visibility and momentum:
Owning a fast-moving diary and inbox, acting as a central communication hub, and often working in real time - capturing actions, drafting follow-ups and ensuring nothing gets lost.
This is a role for someone who thrives in a reactive environment, where no two days look the same, and priorities shift quickly.
🤓 What you’ll be responsible for:
* Running a complex, ever-changing diary for the Managing Director, with coordination support for the Finance Director
* Owning inbox management, drafting responses and managing communication flow
* Acting as a “live narrator” - capturing actions from meetings and calls and driving them forward
* Preparing high-quality presentations, briefing packs and documents
* Ensuring both leaders are fully prepared for meetings and key decisions
* Coordinating leadership and board meetings, including early starts when required
* Leading on internal communications, including a weekly company-wide update
* Confidently chasing teams for updates, progress and positive news
* Supporting the delivery of large-scale company events (including charity and team events)
* Organising internal workshops, meetings and business updates
* Managing expenses, company card reconciliation and administrative processes
* Acting as a central coordination point between leadership, teams and stakeholders
* Building strong relationships across the business - knowing what’s happening before being asked
😍 This role will suit someone who:
* Has strong experience supporting senior leadership (MD / Director level)
* Thrives in a fast-paced, reactive and ever-changing environment
* Is confident, proactive and comfortable operating with autonomy
* Is highly organised, detail-driven and calm under pressure
* Communicates clearly, directly and isn’t afraid to ask questions
* Is comfortable managing expectations and pushing back when needed
* Enjoys being at the centre of a business and “in the know”
* Takes pride in delivering polished, high-quality work
* Is personable, warm and builds strong relationships easily
* Is flexible and understands that early starts come with senior-level support roles
* Has excellent Microsoft Office skills
🔥 If you’re an EA who wants to be more than support - to be embedded, trusted and genuinely impactful - this is a brilliant opportunity to work closely with senior leadership and play a key role in how the business operates day-to-day.