Company Overview
OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers' projects are delivered safely, reliably and efficiently.
Core Purpose
* The Travel Coordinator will play a crucial role in ensuring offshore and onshore personnel arrive safely and on time to destinations across the globe.
* The role of the Travel Coordinator requires excellent organisational skills, attention to detail, and the ability to manage multiple priorities in a high-pressure environment.
* The Travel Coordinator will be a key point of contact between different teams, travel suppliers, and operational managers, whilst ensuring smooth, efficient, and cost-effective travel arrangements that keep our projects moving.
Key Responsibilities and Accountabilities
* Plan and manage all travel requirements for offshore/onshore personnel assigned to projects, as well as company staff travel needs.
* Arrange bookings for flights, hire cars, accommodation, taxis, trains, ferries, and any other transport required.
* Communicate travel details clearly to personnel, including any updates or last-minute changes.
* Act as the go-to contact for all travel-related queries, supporting both onshore and offshore personnel.
* Liaise with our business travel agents to confirm bookings, monitor costs, and ensure accurate records are maintained for flights, hire cars, and accommodation.
* Process purchase orders and expenses accurately using Microsoft Excel, ensuring timely submission and compliance with company procedures.
* Coordinate visa and work permit applications, liaising with relevant embassies and agencies.
* Stay updated on changes to travel processes, procedures, and regulatory requirements, always ensuring compliance.
* Review and maintain rotas, ensuring travel arrangements are booked in advance and changes are tracked and actioned promptly.
Skills and Experience
* High attention to detail and ability to manage large volumes of data.
* Proven ability to thrive in fast-paced environments, anticipate challenges, and deliver professional, accurate solutions.
* Excellent communication skills, both written and verbal, with the ability to present information clearly.
* A flexible, adaptable approach to work, with strong problem-solving skills.
* Exceptional time management skills and the ability to prioritise under pressure.
* Strong organisational skills and attention to detail.
* Proficient in Microsoft Excel, Outlook, and general administrative tools.
* A confident and professional manner, with the ability to maintain confidentiality.
* Experience in administration and or/travel scheduling is essential.
Qualifications
* Possession of a full UK Driver's License is preferred.
* Minimum Qualification: GCSEs (or equivalent) in English and Mathematics.
Location
* Hunmanby, North Yorkshire.