Job Title: Office Manager
Company: Guildprime Specialist Contracts Limited
Location: Billericay, Essex
Job Type: Full-time
Reports To: Head of Design
About Us:
Guildprime Specialist Contracts Limited is a leading name in the construction and fit-out sector, known for delivering high-quality, bespoke services to our clients. We pride ourselves on attention to detail, reliability, and exceptional service.
Job Summary:
We are seeking a highly organized and proactive Office Manager to join our team. The successful candidate will be responsible for ensuring the smooth day-to-day operations of the office, providing administrative support across departments, coordinating office activities and events, and maintaining a welcoming and efficient work environment.
Reception and Administrative Duties:
* Distribute incoming and outgoing post and packages to relevant departments.
* Manage shared calendars, track staff availability, and coordinate meetings.
* Order and maintain supplies for kitchen, cleaning, and general office needs.
* Facilitate staff onboarding including office tours, paperwork, and introductory sessions.
* Maintain employee records and update training matrices as needed.
* Provide general administrative support across departments, including printing, filing, and travel arrangements.
* Monitor the general office email inbox and redirect messages to appropriate team members.
* Organize and send team birthday cards and coordinate small charitable donations on behalf of staff.
* Perform general reception tasks, including greeting visitors, managing phone calls, and offering refreshments.
* Conduct monthly utility meter readings and maintain records.
* Coordinate cover for cleaning staff during absences and liaise with external cleaning contractors.
* Maintain and stock the stationery cupboard, ensuring cost-effective procurement.
Event Management
* Plan and execute staff and client holiday gifts and events, including annual parties and seasonal celebrations.
* Support with smaller in-office events (e.g., pancake day, Halloween, etc.).
Support for Other Departments
* Compile and manage documentation (e.g., operations and maintenance manuals) for completed projects.
* Assist with recruitment by posting job ads and screening applicants.
* Help the estimating team with tender submissions and proposals.
* Coordinate with waste management services for project requirements.
Desirable:
* Minimum 5+ years’ office management experience in a similar role previously
* Good communicator, with ability to build strong professional relationships
* Construction industry knowledge is desirable but not essential
What We Offer:
* A supportive and collaborative working environment
* Opportunities for training and career progression
* Competitive salary and benefits package
* The chance to be part of a growing and reputable company