Vacancy at Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust
The Northern Cancer Alliance invites applications for an Admin Support Officer to provide vital administrative and secretarial assistance across the organisation. In this role, you will support senior managers day to day as well as prepare meeting materials, arrange and minute meetings, handle correspondence, and update filing systems, ensuring clear communication and confidentiality at all times.
You’ll manage your own workload, support other team members, and help coordinate online events and presentations. The position requires excellent digital skills, attention to detail, and the ability to prioritise tasks independently while following Trust policies. Experience with IT systems such as Outlook, Word, Excel, Copilot and PowerPoint is essential, as is a commitment to working with the public in an inclusive environment.
This is a hybrid role, combining home working with attendance at our base sites (Northumbria House at Cobalt or North Ormesby Health Village), as well as attendance at provider and service partner sites across the North East and North Cumbria. The post holder will be expected to work flexibly, balancing home working with in‑person engagement as required to support delivery of the programme.
Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.
Key Responsibilities
* Support senior managers day to day as and when required.
* Prepare documents, reports and materials in readiness for meetings. Arrange meetings, book rooms and hospitality, compile agendas; take formal minutes and chase actions.
* Plan and update diaries, maintain effective bring forward systems.
* Update filing systems (paper and electronic including SharePoint).
* Ensure all correspondence is accurately and appropriately presented, including proactive management of emails.
* Word processing – typing (including audio) of general correspondence and reports.
* Use proficient and accurate internet and AI skills to access, search and retrieve information.
* Handle queries and ensure relevant information is shared while maintaining confidentiality.
* Set up and support Teams calls and webinars.
* Create and design presentations using PowerPoint.
* Enter data using databases and spreadsheets.
* Coordinate travel and accommodation requests as required.
Qualifications
* Digital skills with experience of Outlook, Word, Excel, Copilot and PowerPoint.
* Excellent communication and confidentiality skills.
* Ability to prioritise tasks independently and manage workload.
* Commitment to working with the public in an inclusive environment; experience in a health or public setting is desirable.
This advert closes on Thursday 4 Jun 2026.
#J-18808-Ljbffr