Job Overview The Procurement Assistant supports the Procurement and Logistics team by ensuring accurate processing of sales orders and maintaining effective relationships with internal teams and suppliers. Youll help drive the sales order process with accuracy and efficiency, build strong relationships with internal teams and suppliers, and make sure materials are sourced and delivered on time. This role is perfect for someone organised, proactive, and eager to make an impact in a fast-paced environment. Key Responsibilities Procurement Collaborate with internal teams (sales, operations, finance, internal stakeholders) to understand procurement needs for Utilize procurement software (SAGE, AutoTask) to manage and track orders, inventory, and supplier performance Raising Purchase orders in Sage, keeping and maintaining records of placed orders and relevant job numbers/tickets in autotask Expediting orders, keeping records, keeping informed client account managers and stakeholders Carrying out goods receipt in sage and Autotask, completing and approving orders for client invoicing in Autotask. Working together with accounts team to resolve any invoicing discrepancies/enquiries. Develop and maintain supplier relationships to ensure best support /customer service Oversee the procurement cycle from sourcing to delivery, ensuring compliance with company policies and best practices. Maintain accurate records and reports for all procurement activities, including cost analysis, vendor performance, and inventory levels. Customer Order Validation Responsible for entering sales orders, in line with customer order details. Accurately check all customer orders to ensure that all minimum information has been provided by the Sales team including but not limited to: o Customer information (contact details, delivery information) o Full description of the goods and services sold. o Financial information o Billing details o Ensuring credit checks have been performed. o Service start and end dates o Signed documentation (e.g., Order forms, PandaDocs, POs, SoWs ) Conduct a contract review on receipt of the customers order against the original quotation ensuring that any differences are resolved and documented. Maintain records for the quotations, customers orders, contract review information and order amendments. Order Processing Initiate Operational fulfilment workflow processes including but not limited to: Procurement process initiation (to trigger procurement of goods and services) PMO process initiation (to initiate Enterprise Project resourcing process) Provisioning process initiation (to initiate Provisioning Project resourcing) Ensure stakeholders are notified of the next steps for their order including their key points of contact for the order during the procurement process and / or project delivery contact. Resolve queries with Sales team where required. Resolve queries from Operations teams where required. Liaise with and inform the Procurement team of any changes in delivery requirements taking into consideration any commercial implications. Allocating ordered licenses to correct technical team to allocate to customer account. Provide support as required in external audits. Monitor central mailboxes and action messages accordingly. Updating team spreadsheet and general administration Essential Skills: GCSE English and Mathematics - Grade 5 Previous administration experience Excellent verbal and written communication skills Attention to detail Excellent IT skills Experience of CRM Benefits Company pension scheme (Salary sacrifice) Death in service benefit (4 x Annual salary) 25 days holiday plus public holidays, plus 3 days for Christmas closure and your birthday off 4 Days working from the office, 1 day remote On-site parking Bupa CashPlan Social calendar (including Summer BBQ and Christmas Party) Employee Assistance Program VCG Learning Academy On the job training is provided by line manager and colleagues VCG will provide support for professional development through financial assistance and allocated study time to facilitate the attainment of an industry accreditation