Admissions Co-ordinator
Department: Admissions Team, Department of Surgery
Band 4 - £27,485 - £30,162
Hours:37.5 hrs (Monday to Friday 9-5)
You will support the organisation, operational teams and clinicians by maintaining elective waiting lists whilst planning, coordinating and scheduling elective surgery adhering to internal processes and local and national policies. You must be able to work well under pressure, meet deadlines whilst remaining courteous and professional.
You must be able to demonstrate exceptional organisational skills. The role requires you to have the ability to multitask with prioritisation of tasks. The role can be very busy with varying demands depending on the needs of the service. You must be flexible to the changing needs of the department and teams. You must enjoy working as part of a large team. The ability to build and maintain relationships is important. IT skills are essential with the ability to quickly learn new systems (training provided).
For enquiries, please contact Jenni Makri-Colman, Admissions Manager for Elective Surgery on 01908 996771 (direct line).
We reserve the right to close posts early if we receive a sufficient volume of applications.
Interview date: Week commencing 01.12.2025
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“- NHS Survey, 2024''Administrative and Clerical staff feel supported with flexible working at MKUH, reporting 6.82 out of 10, and a 76% feel strongly about approaching their managers regarding flexible working.
To deliver a professional, comprehensive, and efficient level of administration and coordination for elective admissions, consistently ensuring a patient-focused service which promotes good customer service and effective working relationships.
The post holder will oversee the accurate and timely inputting and maintaining of data-on-data systems, together with the associated correspondence, ensuring standard operating procedures are applied.
Milton Keynes University Hospital, in proud partnership with the University of Buckingham, is a University Teaching Hospital committed to advancing patient care through cutting-edge research and education. With a “Good” rating from the CQC and significant investment underway, this is an exciting time to join our team and grow your career.
As a medium sized general hospital, we provide a full range of general medical and surgical services, including a busy Emergency Department, Maternity, and Paediatrics. As the population of our city and surrounding areas continues to grow rapidly, we are expanding and enhancing our facilities to meet rising demand and improve access to care for all our communities.
We are also proud to offer a growing portfolio of specialist services. In January 2025 we opened our state-of-the-art Radiotherapy Centre, bringing advanced cancer treatment closer to home. Our services also include neonatology, specialist surgical care, and a wide range of diagnostics, supported by the new Community Diagnostic Centre at Whitehouse Health Centre.
Further investment is underway, including the construction of Oak Wards – a new ward block featuring two 24-bed wards – and the recently approved Women and Children’s Centre, set to open by 2030.
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· Proactive coordination of elective admissions in accordance with national and locally defined policies and standards, inclusive of ensuring pre-operative assessment and associated appointments have been undertaken, arrangement of specialist equipment or beds have been arranged and clinicians have reviewed and agreed to the case mix on their list.
· Provision of a comprehensive senior administration service to clinicians and teams within a designated specialty, to support the provision of elective admissions for their areas. Escalating capacity or other issues as appropriate.
· Monitoring of patient pathways, inclusive of updating relevant MKUH systems such as the Patient Tracking List (PTL) and taking proactive measures to support deliver within national and locally agreed policies and standards.
· Attendance at meetings as required and liaising with other relevant department to manage patient pathways.
· Communicating complex information to patients regarding their admissions, ensuring they have understood the information and instructions provided.
· Discussing complex and contentious issues in relation to theatre list planning and capacity with clinicians and operational managements teams.
· Using negotiation skills as necessary.
· Responding to queries from clinicians, patients, GPs and other staff, ensuring that general data protection rules are adhered to, and excellent customer service provided.
· Ensuring policies and process are adhered to.
· Identifying opportunities for changes and efficiencies to processes to discuss with the Admissions Managers to create process and service improvements.
· Providing support, advice and guidance to other members of administrative staff as required. Assisting with induction and training into the team for new starters.
· Ensuring relevant Trust systems are updated inclusive of eCare and the Patient Tracking List (PTL) to ensure that admissions are appropriately recorded on the systems so that activity and performance is accurately represented. Completing entries on the bed booking and Theatre Efficiency spreadsheets to provide data on theatre list utilisation.
Please refer to the job description for further details.
This advert closes on Tuesday 25 Nov 2025