Job Title – Legal Administrator
Location – Glasgow City Centre
Hours of work – Monday to Friday 9am to 5.30pm
Salary – Competitive plus benefits
Optical Express is focused on delivering exceptional patient care, outstanding clinical outcomes and continued investment in our people and technology.
The Optical Express team work together, collectively and consistently striving for excellence. We support each other, respect each other and are committed to a culture of care, trust and integrity.
The culture extends to our local communities, through our range of charitable and environmental projects. We focus on doing what is right for our patients, our colleagues, our local communities and our planet.
Over £ million has been invested in our clinics and in our advanced technology, so it is no wonder we are the number one choice for Laser Eye surgery and premium Intraocular Lens patients in the UK. Every week, our Optometrists and Ophthalmic Surgeons help to transform the vision of thousands of people across the country.
We are seeking a high quality and efficient Legal Administrator to join our In-house Legal team, based within our prestigious city centre office on St Vincent Street, Glasgow.
The Role:
The role of the Administrator will include the following duties and responsibilities:
1. Mailbox and diary management
2. Handling telephone enquiries as they arise and referring to the appropriate member of staff
3. Document management
4. Maintaining and updating electronic files including case management files ensuring they are kept up to date, accurate and in accordance with company policies
5. Drafting letters to clients and third parties
6. Assisting with day-to-day tasks for the in-house solicitors
7. Undertaking basic clerical tasks on behalf of the legal team e.g. filing, scanning, photocopying etc.
8. Managing databases, including updating records as required and undertaking regular audit and data cleansing activities
9. Research tasks to provide information to the in-house solicitors
10. Handling of confidential and sensitive information in line with the company’s data security policy
11. Ensuring compliance with the appropriate protocols
Essential Skills
12. Flexible and willing to work within a busy team environment
13. Be able to work efficiently and have good attention to detail
14. Good communication skills
15. Being able to multitask effectively
16. Confident in working independently, but also work well within a team
17. Highly organised and able to prioritise own workload
18. Ownership of tasks and able to work to deadlines
19. IT literate and proficient in Microsoft Office and Excel
20. Must have a minimum of three years working in an office/administrator role
What’s in it for you?
21. An industry leading salary
22. State of the art, modern working environments
23. 33 days annual leave *
24. Free Laser Eye Surgery and Intraocular Lens Surgery
25. Free eye tests
26. Discounted prescription eye wear and sunglasses
27. Generous Optical Express friends and family discount scheme
28. Ongoing training and development opportunities
29. Pension scheme
This is a fantastic opportunity to join a global organisation where you will have the opportunity to grow and develop within a professional working environment.
We are an equal opportunities employer.