Responsibilities
The HR Coordinator role is based in the Helix head office in Covent Garden, London. The position provides day-to-day HR coordination and administrative support across the employee lifecycle, ensuring accurate, compliant and efficient HR operations. This is a dedicated HR Role, focused on HR administration, systems, recruitment support and employee data management. The role also includes HR Coordination for aparto employees in UK and Ireland. aparto is a purpose built student accommodation operator. Responsibilities include, but are not limited to:
HR Administration & Employee Lifecycle
* Act as the first point of contact for general HR queries
* Compile, maintain and update accurate electronic employee records, including contracts, amendments, holiday and sickness records.
* Support HR administration across the employee lifecycle, including:
* Preparing employment contracts and offer letter documentation
* New starter administration and employee orientations
* Role, salary and contractual changes
* Leaver administration and exit paperwork
* Assist with exit interviews and completion of termination documentation.
HR Systems
* Manage and maintain the Workday HR platform, ensuring all data entered is accurate and up to date.
* Process new starters, employee changes and terminations in Workday.
Payroll & Benefits Support
* Ensure that payroll updates are communicated inline with monthly payroll deadlines.
* Prepare and maintain accurate data relating to payroll and benefits.
* Support documentation and data accuracy for payroll processing.
Recruitment & Onboarding Support
* Liaise with the Hines HR Europe team on recruitment processes.
* Lead onboarding activities, including ensuring Right-to-Work documentation is completed and employee records are set up accurately.
Employee Relations & Compliance
* Provide administrative support for employee relations matters, liaising with the Helix consultant, including record-keeping and meeting coordination.
* Assist with TUPE (Transfer of Undertakings Protection of Employment Regulations) processes, supporting accurate documentation and employee data management.
* Review HR policies and procedures on a regular basis and ensure HR personnel files remain up to date.
Training & Development
* Support the organisation of training programmes, workshops and seminars.
* Maintain training records and support tracking of attendance and completion.
* Monitor completion of mandatory training and annual compliance requirements.
Qualifications
Minimum Requirements include:
* 2+ years of HR administration or coordination experience
* Relevant bachelor’s degree is desirable or at least 4 years of experience in a similar role
* Strong experience and involvement in advanced administration within the context of an office.
* Proficient user of Microsoft Outlook, Microsoft PowerPoint, Microsoft Teams and Zoom.
* Some experience in a real estate or property environment useful, not essential.
Personal Qualities
* Proactive, self-motivated and adept at using own initiative to be most effective.
* Ability to work well under pressure, meet tight deadlines, and handle multiple tasks simultaneously.
* High attention to detail and accuracy
* Exceptional organisational and time management skills.
* Positive energy and contribution to team spirit.
* Loyalty, discretion and tact.
* Manage conflict and create conflict resolutions.
* Good level of research skills and interest in Human Resources.
We are an equal opportunity employer and support workforce diversity.
#J-18808-Ljbffr