Position Title: Subcontract Administrator
Who We Are:
Scarborough Transit Connect (STC) is a joint venture between Aecon and FCC Canada Ltd. that was selected by Metrolinx to deliver the Scarborough Subway Extension – Stations, Rail and Systems (SSE-SRS) package. The Scarborough Subway Extension will bring the TTC’s Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and seamless transit for those heading into and out of the downtown core and those travelling within Scarborough. The extension will replace Line 3 (the Scarborough RT), helping to reduce travel times and improve access to jobs, schools, and other key destinations throughout the city.
As part of this project, we are currently looking for a Subcontract Administrator to join our team.
What You Will Do:
* Administer assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or difficulties.
* Work with subcontractors to determine subcontract rates and resource list.
* Ensure subcontractors operate on a transparency principle related to all rates and change requests.
* Coordinate with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration, and other major matters.
* Administer information programs to ensure mutual understanding of subcontract terms and conditions.
* Ensure subcontractors compliance with subcontract requirements.
* Verification and negotiation of Change Request Forms and change issues with subcontractors.
* Identification and implementation of record keeping validating potential change orders.
* Keep record of change management/issue logs and provide summary reports.
* Handle variation/rate changes and delay issues.
* Ensure timely and accurate contractual correspondence and notices.
* Conduct subcontractor performance evaluation per established procedure and maintain its record.
* Maintaining excellent relationships with client, stakeholders, and subcontractors.
* Arrange subcontractor kickoff meetings and review meetings and maintain meeting minutes.
* Review and validate commercially subcontract invoices and progress bills, communicate issues with subcontractors, coordinate and manage the closeout process to ensure all contractual obligations are fulfilled. Other duties that may be assigned by Commercial Management.
Experience You Will Bring:
* Civil Engineering / Construction / Legal / Business Administration related post‑secondary education, Supply Chain Management or an equivalent combination or relevant technical training and experience.
* 3+ years of experience in contract administration and coordination; large scale infrastructure or rail transit project experience would be a strong asset.
* Experience with cost reimbursable subcontracts and time and material subcontracts is strongly recommended.
* Experience preparing and issuing subcontracting documentation is required.
* Strong awareness of construction law and Construction Act.
* Strong business acumen.
* Effective communication and negotiation skills, both verbal and written.
* Advanced knowledge in Microsoft Office products.
* Ability to conduct business ethically and act with discretion when handling sensitive information.
* Ability to work under pressure and multitask.
* A dedicated team player with exceptional interpersonal skills.
* Strong attention to detail.
Why Join Us?
Compensation: $85,000 - $100,000 annually. The listed salary range reflects potential base pay and considers factors such as experience, education, and training. Each candidate is evaluated individually and offers toward the higher end may be extended to those with exceptional qualifications.
* Comprehensive health and dental benefits and RRSP matching plans.
* The opportunity to work on one of the most exciting rail projects in Toronto.
* A wide array of learning and development opportunities.
* A work environment focused on health and safety.
This posting is for a current vacancy and applications are reviewed on a rolling basis.
STC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, gender expression, and record of offences.
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