Job Duties
Job duties include:
• Establish sub-recipient financial and reporting requirements and coordinate issuance of sub-agreements.
• Conducts vetting of all subrecipients.
• Monitors sub-recipients or contractors to ensure they are meeting compliance requirements.
• Works with Principal Investigators and Project Directors to create accurate project budgets, including salary, fringe benefits, equipment, subcontracts, and indirect costs.
• Assist Principal Investigators and Project Directors with project no-cost extension requests.
• Assist Principal Investigators and Project Directors with project budget revision requests.
• Works closely with sponsors/funders to correct any deficiencies with reporting or spending.
• Works closely with sponsors/funders to conduct sub-recipient monitoring.
• Works with Legal and the Vice President for Academic Affairs to get legal review, which requires communicating with partners, vendors, contractors, and other partners.
• Works to review, reconcile, and project award finances regularly.
• Ensure grant and contract expenses are allowable, allocable, and reasonable per grant guidelines.
• Process budget modifications, rebudgeting requests, and cost transfers.
• Maintain detailed and accurate records for audit purposes.
Minimum Qualifications
Bachelor’s Degree is required and is preferred in relevant area and extensive demonstrable hands-on, or transferable experience in the area of sponsored programs. Knowledge of federal, state and/or community funding sources and mechanisms. Knowledge and understanding of agreements, guidelines, and policies.
Additional Considerations
A bachelor's degree from an accredited college or university in accounting, finance, public administration, business administration or a closely related field, AND three years of full-time experience in professional accounting and fiscal management; OR an equivalent combination of training and experience.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.
EEO Statement
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.
Contact Information
Name: Norfolk State University
Phone: 757-823-8160
Email: No Email Material Accepted
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.