Job Role: Business Administrator
Location: Stonehouse
Salary: £30,000 - £35,000
Job Summary
Reporting to the Operations Director you will support the effective running of the company’s business activities with primary responsibility for Sales and Purchasing administration. Working in conjunction with Production, Quality, Sales and Engineering to monitor and ensure compliance with the company policies and procedures.
Key Responsibilities
Provide general administrative support with correspondence, phone calls, coordinating diaries, travel arrangements, compiling documentation and managing systems.
Liaise with staff, suppliers and customers as required.
Respond to queries in a timely fashion, ensuring that the information gets passed to the relevant person and take responsibility for any necessary action or communication.
Maintain the company’s Business Management system including customer and supplier account creation, order generation and management.
Verify order information including payment and incoterms.
Creating new materials in the Business Management System.
Ensure required documentation is received and stored including purchase orders, delivery notes, CofC etc.
Source quotations for purchased products and negotiate terms and conditions with suppliers.
Raise purchase orders for materials, consumables and services and monitor supplier performance.
Arranging shipping of materials from abroad using freight forwarders.
Generate invoices and credits and liaise with accounts to resolve invoice queries.
Validate and maintain minimum stock levels, utilising MRP reporting and stock checking.
Order and maintain records of PPE.
Liaise with Quality and Engineering to generate and distribute manufacturing documentation.
Attend Contracts Review and Production Review meetings, summarising and circulating actions.Role Requirements
Skills & Experience
Experience working in an administrative role, ideally in a manufacturing environment.
Sound understanding of general office practices and procedures.
Effective communicator, both verbally and in writing.
Friendly and professional telephone manner.
Strong analytical and organisational skills, with a high level of accuracy and efficiency.
IT literature with proficient Microsoft office skills, including mail merge and complex spreadsheets.
Ability to prioritise workload, to ensure deadlines are met.
Proactive and logical approach to problem solving.
Good numeracy skills, with capability to generate and interpret statistical data.
CAD/CAM skills and ability to read technical drawings desirable but not essential.
Experience of SAP desirable.Package/Benefits
Salary: £30,000-£35,000
Holiday: 25 days plus bank holidays
Pension: matched up to 10%
Life Assurance: 2 x salaryFor more information please contact Grady Izatt on (phone number removed) or email (url removed)