Administrator (Administration Assistant)
An excellent opportunity for a highly organised Administrator (Administration Assistant) to support a busy school office. This role includes data entry, record keeping, communication and general office administration within a fast‑paced education environment.
SALARY: £24,796.00 per annum FTE (Grade B) / Actual Annual Salary £20,790 per annum + Benefits
LOCATION: Hedge End, Southampton, Hampshire (SO30)
JOB TYPE: Full-Time, Permanent (term time only)
WORKING HOURS: Monday to Thursday 8.00am – 4.00pm and Friday 8.00am – 3.30pm, term time only (38 weeks)
Job Overview
We have a fantastic new job opportunity for an Administrator to join a friendly and supportive school office team.
Working in a busy education setting, the Administrator will provide essential office support, including data entry, correspondence, record keeping and communication with staff and students.
As an Administrator you will help maintain accurate student records, support attendance monitoring and contribute to a well‑organised administrative function.
The Administrator role requires strong organisational skills, attention to detail and the ability to remain calm under pressure in a fast‑paced environment.
Responsibilities
* General Office Administration: filing, photocopying, scanning, data entry and maintaining accurate records
* Database Management: maintain and update student records using the school’s MIS system
* Document Preparation: assist with letters, reports and school communications
* Content Creation: produce newsletters, notices and internal updates
* Attendance Monitoring: record and track student attendance and follow up absences
* Behaviour Support: assist with administration of rewards and sanctions processes
* Enquiries Handling: respond to staff and student queries promptly and professionally
* First Aid Support: provide cover for the First Aid room when required
* Reception Cover: support front desk operations during staff absence
* Safeguarding Compliance: follow all safeguarding policies and procedures at all times
Candidate Requirements
Essential
* Proficiency in Microsoft Office including Word, Excel and Outlook
* Strong organisational and time‑management skills
* Excellent communication and interpersonal abilities
* Ability to manage multiple tasks and prioritise workload
* Professional and approachable manner when dealing with staff and students
Desirable
* Previous experience in an administrative or school environment
* Knowledge of school management systems such as SIMS or Arbor
* Basic understanding of safeguarding within an education setting
Benefits
* Friendly and sociable colleagues
* One paid day per academic year to support personal events
* Extended two‑week October half‑term break (trial period)
* Free on‑site car parking
* Discounted staff membership to on‑site leisure centre
* Enrolment in a public sector pension scheme
* Cycle‑to‑work scheme
* Good transport links
The organisation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
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