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Hours: 37.5 hours per week, Monday to Friday
Length of Assignment: Maternity Cover of approximately 9 months
Role Overview
Opus People Solutions, on behalf of Vertas, is seeking a dedicated Executive Personal Assistant to join our team in Ipswich. The ideal candidate will be self-motivated, flexible, and eager to learn. You will provide effective day-to-day support to our Executive Directors and uphold high standards across the organization. Supporting three Executive Directors, you will ensure their daily operations run smoothly. The candidate should be driven, proactive, and committed to excellence.
Key Relationships Overview
As an Executive Personal Assistant at Vertas Group, you will engage with key stakeholders, fostering collaboration and communication:
* Executive Directors
* Senior Executive Personal Assistant to the CEO
* Executive PAs to the Operational Board
* Colleagues and Visitors
* Partner Organisations
* Stakeholders and Clients
This diverse network is vital for maintaining the high standards of support and service Vertas Group is known for, and you will play a key role in nurturing these relationships.
Main Responsibilities
* Diary Management: Manage calendars, arrange events, book meeting rooms, coordinate catering, prepare and distribute meeting papers, take minutes, and follow up on action items.
* Travel Management: Organise travel arrangements including flights, train journeys, and accommodation.
* Event Coordination: Support external events such as the annual golf day, Colleague Awards, and leadership events.
* Report Production: Assist in creating Board reports and monthly business updates for the Group and subsidiaries.
* Information Support: Provide research and reports, including financial and statistical data, to support Executive Directors.
* Customer Focus: Act as a professional first point of contact for internal and external communications.
* Document Drafting: Draft documents, create promotional materials, and prepare presentations.
* Team Support: Assist with induction and training of new team members as needed.
* Time Management: Prioritise commitments to ensure efficient use of time for Executive Directors.
* Confidentiality: Handle sensitive information discreetly.
* Coordination: Collaborate with other Executive PAs to support Group operations.
Join Us:
If you are enthusiastic and possess a positive working attitude, we invite you to join our team of 4,000 colleagues across the UK. Vertas Group is an equal opportunities employer, committed to reflecting the diversity of the communities we serve.
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