1. Edinburgh city
2. hybrid
About Our Client
A leading professional services firm
Job Description
We have exciting opportunities for full-time PAs to join our Office Services Team in our Edinburgh office on permanent basis. The PAs will primarily work with our Tax & Succession teams. The full-time hours are 33.75 hours per week, Monday to Friday, 9am to 5pm. The roles will principally be based in our Edinburgh office, initially fully office based, but in the long term the Firm supports a hybrid working approach through our Smarter Working policy. The successful candidates will provide a proactive and comprehensive PA service to Partners & Fee earners to enable them to focus their time on providing legal services to clients. As a PA you will be managing diaries, ensuring these are kept up-to-date and include all meetings and periods of absence (e.g. holidays, etc.) as well as preparing and distributing meeting packs/working papers in advance of diarised meetings. The PA will arrange internal and external meetings including the booking of rooms, arranging refreshments and equipment as required. checking rooms prior to meetings and liaising with other attendees. As a PA you will monitor the Partners email inbox and respond to emails as required. The role will also take telephone calls and taking accurate messages where required and passing messages on in a timely manner, or deal with the enquiry where appropriate. PAs arrange travel requirements for the team. The PAs within Tax & Succession provide each other with assistance as required. PAs also complete our CMI and AML processes for their teams and assist fee-earners in organising Business Development and Marketing activities as required. As a PA you will also assist and liaise with fee-earners and the Finance team for any financial matters including Cashroom and Billing tasks e.g. raising bank transfers requests and assisting in the production of fee letters/emails and Aderant reporting. The successful candidate will ensure out-going mail and enclosures are ready for collection by the mailroom. All documentation should be signed and sealed, where possible and should be ready in a timely manner. In addition, you will monitor post and/or e-mails as required and ensuring all relevant client related correspondence is direct to the appropriate fee earner.
The Successful Applicant
Strong organisation and confident communication skills will be essential as is experience using Microsoft Office packages and digital dictation. Full training will be given on other platforms which are used in the business. You will have strong attention to detail and interpersonal skills with the ability to work on own initiative and prioritise own workload. Person Specification The successful candidates will have previous PA experience, Legal PA experience would be advantageous but is not essential. A high level of discretion and confidentiality is a requirement of this role as you will be exposed to sensitive information.
What's on Offer
A competitive package and great workng envronment