The Accounts Payable role is responsible for managing and processing the company’s outgoing payments. This includes ensuring invoices are accurate, authorized, and paid on time, maintaining supplier relationships, and keeping financial records up to date and compliant.
Key Responsibilities
Process invoices: Receive, review, and verify invoices for accuracy, proper approval, and compliance with company policies.
Supplier payments: Prepare and process payment runs (BACS, cheque, or other methods) and ensure prompt, accurate payments to vendors.
Statement reconciliation: Reconcile supplier statements and resolve discrepancies in a timely manner.
Purchase order matching: Match invoices with purchase orders and delivery notes where applicable.
Record keeping: Maintain accurate and organized AP records, ensuring all documents are correctly filed and stored.
Issue resolution: Investigate and resolve invoice or payment queries by working with suppliers and internal teams.
Month-end support: Assist with month-end closing activities
Compliance: Ensure adherence to internal controls and relevant financial regulations.
Skills & Requirements
Strong attention to detail and accuracy
Good numerical and analytical skills
Ability to prioritize and manage multiple tasks
Excellent communication skills for dealing with suppliers and internal teams
Familiarity with accounting systems (e.g., Sage, SAP, Netsuite, etc.)
Proficient in MS Office, especially Excel
Previous experience in accounts payable or general finance administration (preferred)
Personal Attributes
Reliable and organized
Problem-solver with a proactive approach
Team player with a positive attitude