Social network you want to login/join with:
Job Description
We are seeking a confident and experienced Office and Facilities Manager or Executive Assistant to join our Bingham-based client. This is an excellent opportunity to become a key member of a growing business that offers long-term job security. The role combines traditional office and facilities management with approximately 20% HR responsibilities and requires someone who is proactive, self-assured, and comfortable working independently while supporting a dynamic team.
The successful candidate must be proactive and capable of taking ownership of a wide range of responsibilities across office management, facilities, HR, and executive support. You will play a crucial role in ensuring the smooth operation of the business and must be confident interacting with staff at all levels, external stakeholders, and senior leadership. This is a hands-on, business-critical position, not just diary management.
Working hours: Monday-Friday
Salary: £35-50k depending on experience
Location: Office based in Bingham
The Role includes:
1. Confidently manage a range of HR duties, including onboarding, drafting contracts, managing holiday and sickness records, performance reviews, and handling disciplinaries and grievances.
2. Oversee day-to-day office and facilities operations, including managing cleaning, maintenance, liaising with utility providers, monitoring utility bills, and ensuring health and safety compliance. Knowledge of council tax is preferred.
3. Maintain oversight of the company fleet, ensuring MOTs, servicing, insurance, and tax are up to date.
4. Act as a key contact for external stakeholders such as solicitors, insurers, and medical service providers.
5. Make decisions confidently and efficiently to ensure smooth operations across all responsibilities.
The Candidate should have:
1. HR experience
2. At least 5+ years proven experience in office management, facilities management, or as an Executive Assistant
3. Experience dealing with facilities management, including utilities and health and safety knowledge
4. Previous or current role as Office Manager or Executive Assistant
5. Strong organizational, multitasking, and time management skills
6. Excellent written and verbal communication skills
7. Ability to manage relationships with suppliers, contractors, and staff
8. Knowledge of health & safety regulations and building maintenance
9. Strong IT skills
This job posting is active and accepting applications.
#J-18808-Ljbffr