Contracts Administrator
The closing date is 17 May 2026
We are looking for an experienced and driven administrator to join our established Contracts Team. Our team manages a Trust Wide portfolio of contracts ranging from linen and security, to boilers, lifts and automatic doors. The post holder will be responsible for providing secretarial and administrative support.
Do you have a minimum of two years' experience working in an office environment? We are looking for someone who can demonstrate effective secretarial and communication skills; someone who is organised and able to self‑motivate. Needs to be proficient in the use of Microsoft packages including Excel, Outlook and Word. The role requires the ability to produce quality and accurate documentation that supports the Contract Managers including taking minutes, e‑mail correspondence, database entry and spreadsheet reviews and updates.
You will be a key team player and need to be able to prioritise your own work to meet occasional deadlines. Previous experience of working within a contract environment or the NHS is desirable but not essential, as full training is provided.
We are recruiting to a full‑time (37.5 hours per week over 5 days) role. Office based at Lymington New Forest Hospital though there will be minimal travel to other bases for occasional team meetings.
If you are interested in this post and would like to know more before applying please contact Alicia.Pidgley1@nhs.net.
Main duties of the job
Provide competent administration and secretarial support to the Contract Managers who manage a range of Trust wide contracted services. This will include arranging meetings and taking minutes; liaising with other departments and external organisations/stakeholders; maintaining records with a high level of detail; updating contract activity data; data entry and filing; assisting with drafting documents and correspondence.
Support the team by maintaining regular contact with contract providers, colleagues and Estate Services, acting as a first point of contact for the Trust where necessary and assisting the contract managers by actioning incoming mail to the team e‑mails.
Manage and maintain the contract team's central inbox, approved contractor database and updating the Estate Service Central Aided Facilities Management (CAFM) system ensuring responses and work is undertaken according to requirements and timescales.
Qualifications
* Educated to GCSE standard to include English language and mathematics grade C or above or equivalent
* RSA II or equivalent
* Minute taking/shorthand qualification
* NVQ II Business administration
Experience
* Knowledge of office procedures
* Diary Management
* Excellent working knowledge of Microsoft office programmes including Outlook, Word and Excel
* Excellent communication skills and telephone manner
* Knowledge of one or more computer systems, hardware or software procedures
Additional Criteria
* Ability to communicate effectively at all levels
* Will have worked as part of a team and under own supervision
* Arranging and supporting meetings of varying sizes and importance
* Advanced keyboard skills with touch typing
* Uses DSE equipment for a significant proportion of the day as most tasks are computer based
* Ability to meet tight deadlines and multitask
* Ability to work calmly under pressure and to short timescales
* Inputting and manipulating data information into computer databases
* Frequent concentration, adaptable to work or pattern changes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Hampshire and Isle of Wight Healthcare NHS Foundation Trust
£25,760 to £27,476 a year Based on full time hours
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