Sales & Lettings Administrator- North West London
Our Independent Client Based in North London is actively seeking an experienced Property Manager to join an independent Property company in a prime North West London location. This is a demanding role that will require excellent organisational skills, a flexible approach and the ability to work under pressure.
Key tasks of this role include:
* Preparing correspondence, brochures, advertising copy, invoices and record-keeping
* Anti-money laundering checks
* Ordering photos, floorplans and other marketing materials
* Day‑to‑day running of the office
* Dealing with contractors on the Property maintenance side
* Ordering stationery/office supplies
* Answering the phone, taking notes and messages
Responsibilities include but will not be limited to:
* Responsible for day to day running of the office.
* Conducting Pre‑tenancy duties and background checks on new tenants.
* Check the diaries daily, move‑ins, check‑outs and organise as necessary with the relevant person(s) or company.
* Take and handle calls for all AST property management related queries.
* Organise gas certificate renewals with relevant contractors.
* Organise electrical certificates and PAT tests.
* Produce invoices on the database for payment with landlords and email these to the relevant person(s) as applicable.
* Scan files and save documents into data files as necessary.
* Lodge deposits on the Deposit Protection Scheme including tenancy progression.
* Book inventories with relevant companies and ensure all inventory details are on the database.
* Liaise with contractors regarding maintenance.
* Typing up Tenancy agreements and collate and generate all move‑in required information to be given to the relevant tenant(s).
* Producing invoices and emailing and posting them out.
* Scanning and emailing of property documents.
* Chasing payments and rents by email or phone.
* Formatting, editing, and proofing documents in Word, PowerPoint and Excel.
* Liaise with solicitors and agents to conclude agreements made.
* Liaise with residential property lettings agents to comply with various regulations.
* To undertake more administrative work from the Director to manage his time effectively.
* Liaise and instruct bailiffs for collection of non‑payment of rent.
* Archiving/filing of all documents received in the office to appropriate files.
* Create and manage paper/electronic files for property files.
* Ordering and managing stationary/office supplies.
* Collect, distribute and send post.
The Successful Applicant will need to possess the following skills:
* Minimum 2-year’s experience within a lettings or Property Investment / Estate Agency background.
* Strong administrative and organisational skills.
* Excellent interpersonal skills.
* Manage 30+ Properties.
* Attention to detail.
* Excellent communication skills and able to articulate ideas in a concise way.
* No remote working offered.
The hours will be:
Monday to Thursday 9am to 5:30pm; Friday 5:00pm finish.
Salary range will be:
£28,000pa to £32,000pa + benefits.
If this role is of interest to you and you have the necessary role requirements, please submit your most up‑to‑date CV and contact details to Louise Foster at Roundpegs Property Recruitment today.
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