Job Title: Facilities Administrator (9 months FTC)
Reporting to: Facilities Manager
Location: Nottingham
Part time hours: Monday -Friday 9am-2pm (negotiable)
Job Purpose:
This dynamic and hands-on role involves supporting the daily operations across our Air IT sites. Responsibilities include; maintaining up-to-date compliance documentation, managing shared mailboxes, handling facilities-related requests, and coordinating quotes.
Duties and Responsibilities:
Facilities & Office Management
1. Oversee the day-to-day facilities management of all Air IT sites ensuring it remains safe, operational and a place where people enjoy working.
2. Gathering quotes for onsite works.
3. Ensure cleaning services meet high-quality standards.
Health & Safety Compliance
4. Maintain records of fire wardens, first aiders, and health & safety representatives, ensuring they are properly trained.
5. Administration of Health and Safety actions.
6. Ensure weekly fire alarm testing and compliance with all fire safety procedures.
7. Promote a positive safety culture across all Air IT locations.
Supplier & Contractor Management
8. Oversee office supply deliveries, ensuring compliance with agreed-upon standards and contracts.
9. Oversee office waste disposal, building security, and parking allocation.
10. Liaising with landlord and local authority in relation to building safety, condition and security.
Qualifications, Knowledge and Experience:
Essential:
11. Minimum Proven experience in Facilities Coordination/Administration
12. Strong organizational and time management skills.
13. Proficiency in Microsoft Office and IT systems.
14. Ability to handle multiple priorities in a fast-paced environment.
15. Excellent problem-solving skills and attention to detail.
16. Strong verbal and written communication skills.
Skills, Abilities and Competencies:
Essential:
17. A focus on customer satisfaction and the ability to build and maintain long-term relationships.
18. Exceptional IT skills.
19. Reside within a commutable distance to the regional office and be able to commute to other offices as and when required.
20. Availability to attend the office at least two days per week.
Desirable:
21. Experience in maintenance planning, contractor management, and project coordination.
22. Experience working within a fast-paced environment.
23. Familiarity with the technology or IT industry.
Note: This description is not intended to establish a total definition of the job, but at outline of the duties.
What’s In It for You?
We offer a competitive salary, professional development opportunities, and the chance to work in a collaborative and innovative environment. With us, you’ll play a pivotal role in shaping the future of IT services while growing your career in a high-energy, rewarding role.
Joining our team comes with its perks:
24. Hybrid working options for a better work-life balance
25. 25 days annual leave plus bank holidays (pro-rata dependent on contracted hours)
26. Ongoing learning and development opportunities
27. Cycle to work scheme and technology vouchers
28. Enhanced family leave
29. Celebration day - an additional day off each year to celebrate an occasion important to you
30. Salary sacrifice pension
31. 2 paid volunteer days - We believe in the power of giving back to our communities and want to actively support employees efforts to make a positive impact
32. Company social events and competitions
33. Discount and Cashback Scheme
34. Group Income Protection
35. Life Insurance
36. EAP and Virtual GP Service
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Details
Type
Fixed Term - Part Time
Location
Sandiacre, Nottinghamshire
Job Function
Facilities
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