Job Title: Facilities Administrator (9 months FTC)
Reporting to: Facilities Manager
Location: Nottingham
Part time hours: Monday -Friday 9am-2pm (negotiable)
Job Purpose:
This dynamic and hands-on role involves supporting the daily operations across our Air IT sites. Responsibilities include; maintaining up-to-date compliance documentation, managing shared mailboxes, handling facilities-related requests, and coordinating quotes.
Duties and Responsibilities:
Facilities & Office Management
* Oversee the day-to-day facilities management of all Air IT sites ensuring it remains safe, operational and a place where people enjoy working.
* Gathering quotes for onsite works.
* Ensure cleaning services meet high-quality standards.
Health & Safety Compliance
* Maintain records of fire wardens, first aiders, and health & safety representatives, ensuring they are properly trained.
* Administration of Health and Safety actions.
* Ensure weekly fire alarm testing and compliance with all fire safety procedures.
* Promote a positive safety culture across all Air IT locations.
Supplier & Contractor Management
* Oversee office supply deliveries, ensuring compliance with agreed-upon standards and contracts.
* Oversee office waste disposal, building security, and parking allocation.
Liaising with landlord and local authority in relation to building safety, condition and security.
Qualifications, Knowledge and Experience:
Essential:
* Minimum Proven experience in Facilities Coordination/Administration
* Strong organizational and time management skills.
* Proficiency in Microsoft Office and IT systems.
* Ability to handle multiple priorities in a fast-paced environment.
* Excellent problem-solving skills and attention to detail.
* Strong verbal and written communication skills.
Skills, Abilities and Competencies:
Essential:
* A focus on customer satisfaction and the ability to build and maintain long-term relationships.
* Exceptional IT skills.
* Reside within a commutable distance to the regional office and be able to commute to other offices as and when required.
* Availability to attend the office at least two days per week.
Desirable:
* Experience in maintenance planning, contractor management, and project coordination.
* Experience working within a fast-paced environment.
* Familiarity with the technology or IT industry.
Note: This description is not intended to establish a total definition of the job, but at outline of the duties.
What's In It for You?
We offer a competitive salary, professional development opportunities, and the chance to work in a collaborative and innovative environment. With us, you'll play a pivotal role in shaping the future of IT services while growing your career in a high-energy, rewarding role.
Joining our team comes with its perks:
* Hybrid working options for a better work-life balance
* 25 days annual leave plus bank holidays (pro-rata dependent on contracted hours)
* Ongoing learning and development opportunities
* Cycle to work scheme and technology vouchers
* Enhanced family leave
* Celebration day - an additional day off each year to celebrate an occasion important to you
* Salary sacrifice pension
* 2 paid volunteer days - We believe in the power of giving back to our communities and want to actively support employees efforts to make a positive impact
* Company social events and competitions
* Discount and Cashback Scheme
* Group Income Protection
* Life Insurance
* EAP and Virtual GP Service