Vehicle Administrator – Tachbrook Park, Warwick Creating a better world, a better company, and a more fulfilling future… We are currently recruiting for a Fleet Support/Vehicle Administrator to work on a permanent basis within the fleet team at our Head office. Your role will be to provide high-quality support to our Fleet Support function within our central operations team, managing and maintaining a company's fleet of vehicles ensuring efficient operations, compliance with regulations, and effective communication with stakeholders. Key responsibilities will include: HGV Fleet Support Use of ERP software - SAP Maintaining vehicle Files Asset creation & supporting documents inc V5/Plating certificates Vehicle movements Maintenance plans Purchase requisitions/Po’s and receipt Operator Licence Compliance Motor Insurance Database Vehicle Registration / Taxation / SORN Vehicle/Tanker Records / Test Certs & re-mounts Vehicle file archives Leased Asset control/purchasing Road Haulage Survey’s Road fund licence Maintain DVLA Fleet database Administration of vehicle build projects to provide support for the raising and progressing of Capex Expenditure for purchase and disposal. Updating other fleet related systems and databases Car/van Fleet support Use of ERP software - SAP Purchase requisitions/Po’s and receipt Lease purchasing and sundry cost analysis Reallocations Mid Lease & End Lease damage reports Lease terminations P11D reporting MOT Reminders Motor Insurance Database Short term rental vehicle’s Control and maintain access to short term rental portal Use of external lease and rental portals Operators Licensing New disc distribution Verify that vehicles are on the correct licences Dealing with Operating Licence queries Add/Remove vehicles from licences. Add/Remove Operating Centres Update File paperwork Process and administer Transport Manager applications Update SAP accordingly when changes are needed Fleet Support - Other Monitoring shared Transport mailbox Plant equipment Asset creation and file management Requests for assistance with external Fleet databases PCN/NIP (Notice of intended prosecution) OCRS Toll's accounts Penalty charge notice monthly report analysis, actions and purchasing Administrative support to the Fuel team when required Ad-hoc projects relating fleet and asset’s Miscellaneous purchase requisitions/Po’s and receipt As such we would like you to: Possess strong IT skills and have good experience and knowledge using Microsoft Outlook, Excel, Word, PowerPoint Have experience with use of Sharepoint Have a working knowledge of vehicle taxation and Operator Licence requirements. Have experience using ERP or Fleet related software Possess strong communication skills and be able to communicate at all levels Have ability to work on own initiative and within a team environment. Have ability to produce results in a timely manner. Have an excellent eye for detail and a methodical approach to completing tasks. Be highly organized and able to deal with a large number of inquiries on a daily basis Have good analytical skills To be considered for the above opportunity you must be eligible to live and work in UK. Calor Gas Ltd. adhere to ethical recruiting methods ensuring that we do not discriminate against any candidate because of age, disability, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.