Accounts & Finance Administrator
Maternity Cover (Up to 12 Months)
Reports to: Managing Director
Software: Xero
Monday to Friday – flexible hours around 20/25 per week
Salary up to £35,000 pro rata (negotiable)
We are seeking an experienced and proactive Accounts & Finance Administrator to join a UK importer and supplier of household products on a maternity cover contract. This role is ideal for someone who is confident working independently, skilled in Xero, and comfortable managing a wide range of accounting duties as well as liaising with external stakeholders.
You will play a key part in maintaining accurate financial records, managing payments, overseeing credit control, and supporting the business with financial administration.
Key Responsibilities
* Accounts Payable & Receivable
* Process all purchase and sales invoices in Xero.
* Provide remittances and prepare supplier payment runs.
* Manage credit control, chase overdue payments, and maintain accurate debtor records.
* Check warehouse invoices, courier invoices, and factory shipping invoices for accuracy.
* Handle invoice queries from customers, suppliers, and internal colleagues.
* Ensure all transactions are accurately coded in Xero.
* Complete daily/weekly bank reconciliations and monitor cash flow movements.
* Submit VAT returns using Xero reconciliations.
* Process the monthly payroll journal in Xero.
* Manage multi-currency payments and work with FX partners to pay overseas suppliers.
* Liaise with external accountants regarding monthly and year-end processes.
* Liaise with credit insurers to manage payment terms, credit limits, and risk checks.
* Data, Audit & Reporting
* Use spreadsheets and VLOOKUPs to analyse online platform payments and reconcile discrepancies.
* Support purchase planning and orders alongside the Managing Director.
* Monitor goods in transit (information provided by logistics) and ensure invoices/packing lists match pre payments.
* Manage claims for faulty goods with factories and process any credits due.
Skills & Experience Required
* Proven experience in an Accounts Administrator, Accounts Assistant, or similar finance role.
* Strong Xero experience is essential.
* Ideally you will be available immediately
* Excellent attention to detail and accuracy.
* Strong communication skills for liaising with suppliers, logistics partners, and accountants.
* Confident managing multi-currency transactions.
* Intermediate to advanced Excel skills, including VLOOKUP.
* Ability to work independently and manage a varied workload.
What's on offer:-
* Flexible hours
* Free parking
* 21 days holiday plus bank holiday
* Discounted products