Details:
Location: W1U 3BN
Category: Administration
Events
Salary: The salary for this role is £31,500 per annum.
Contract type: Contract Permanent
Hours: Full time
Telephone: 02075639544
Events Administrator
Role Description
Venue & Location Hire
* Respond to initial client enquiries in a polite and professional manner by telephone and e‑mail.
* Maintain and update all internal administration systems including the events diary, CRM system and Outlook, as well as maintaining all related paper and electronic filing systems.
* Collate relevant event details in a timely manner and communicate this information internally to other departments including: creation and distribution of event schedules, crew and guest lists and weekly updated confirmed event data.
* Collate supplier commission income with all invoices requested, logged and issued in a timely manner in order to achieve accurate finance reporting.
* Manage the booking of Guide Lecturers for events and early morning tours.
* Manage monthly and occasional booking of contractors, such as porters and cleaners, for events and all other departments when required.
* Administer all transport information for events such as raising and logging all taxi invoices in relevant databases and be prepared to perform routine transportation reviews and self‑audits as required.
* Collate all staff overtime for the department.
* Proactively manage the administration of the accredited supplier tender process and review supplier applications alongside the full Venue Hire team.
* Assist the Venue Hire Team, on occasion, with the operational support and management of client events and commercial filming and photography bookings.
* Manage small commercial filming and photography bookings, out of hours tours and proposals.
Marketing
* Maintain events promotional and marketing material, including routinely updating website listings and filing images.
Other
* Establish excellent working relations with clients and their suppliers (e.g. caterers, florists, production specialists).
* Attend regular networking events, both on and offsite, with suppliers, venues and industry professionals.
National Museum Directors' Council, National Museums Liverpool, World Museum, WilliamBrown Street, Liverpool, L3 8EN
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