Contract Support Specialist Needed!
Are you a highly organized and detail-oriented professional with a strong background in Facilities Management? We're looking for a dedicated Contract Support Specialist to join our team on a full-time basis. If you thrive in a fast-paced environment and have a knack for financial administration and client support, we want to hear from you!
What You'll Do:
As our Contract Support Specialist, you'll be instrumental in ensuring the smooth financial and administrative operations of our contracts. Your responsibilities will include:
Producing vital financial and statistical reports for your assigned portfolio.
Assisting in the critical review of contract month-end Profit & Loss statements with key stakeholders, including our Chief Financial Officer and Management Accountant.
Overseeing the daily administrative tasks for your designated sites.
Managing the efficient creation of work orders, purchase orders, and sales invoices.
Ensuring the timely delivery of parts and services.
Proactively managing and reviewing Work In Progress (WIP), debt, purchase invoices, and open purchase orders, keeping relevant parties informed.
Overseeing all maintenance invoicing for our contracts.
Collating essential information for both internal and external monthly reports.
Providing professional and timely responses to customer inquiries.
Submitting overtime reports to payroll and monitoring engineer work schedules.
Maintaining accurate client files and conducting quarterly audits.
Conducting site visits and attending meetings as needed to support operations.
Performing additional administrative duties to support the team.
What We're Looking For:
Proven experience in a similar contract support or administrative role, ideally within the Facilities Management sector.
Strong financial acumen with experience in P&L review and financial reporting.
Excellent organizational and time management skills.
Proficiency in raising various types of orders and invoices.
A keen eye for detail and accuracy.
Exceptional communication and interpersonal skills, with a customer-focused approach.
Ability to work independently and as part of a team.
Details:
Location: In-office
Hours: Full-time, Monday to Friday, 8:00 AM - 5:00 PM
Salary: £35,000 per annum
Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business