HMNB Clyde, Faslane, Helensburgh
Job Summary
His Majesty's Naval Base Clyde (HMNB Clyde) is home to the United Kingdom's Strategic Nuclear Deterrent, Astute Class Attack Submarines, First Mine Counter Measure Squadron and 43 Cdo Royal Marines. It is an operational support and maintenance base, within the Navy Command TLB (Top Level Budget) and comprises both Faslane and Coulport sites. HMNB Clyde's primary purpose is to provide engineering and logistical support to the Royal Navy in maintaining Continuous at Sea Deterrent (CASD). This is achieved by ensuring at least one Vanguard Class submarine is on patrol at sea every day of the year.
RNAD Coulport is responsible for the storage, processing, maintenance and issue of the Trident Weapon System and the ammunitioning of all submarine-embarked tactical weapons.
In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Ministry of Defence and across the wider Civil Service.
This position is advertised at 37 hours per week.
Hybrid working (a blend of working in the workplace and from home) is encouraged. You should expect to work a minimum of 3 days a week in HMNB Clyde in agreement with your Line Manager.
Job Description
The purpose of the department of the Captain of the Base (COB)/Captain HMS NEPTUNE (also referred to as the Executive Department or executive function) is the provision of services and facilities for all Service personnel at HMNB Clyde, including accommodation, catering, medical/dental, sports and recreation, discipline, welfare and personnel administration support. It also includes support to the wider Naval community based in and around the vicinity of HMNB Clyde, including responsibility for Service families (and their accommodation, welfare and supporting infrastructure) and is the lead department for local community engagement.
The Activity Hub Manager provides support programmes to improve the morale, welfare and recreational offering for Service Personnel across HMNB Clyde. Their principal task is to create and maintain a suite of activities which can be easily visualised by Service Personnel across HMNB Clyde. They are also responsible for the arrangement, co-ordination and delivery of one-off events including obtaining funding.
*Key Responsibilities:*
* To be the lead for creating, organising and delivering events, leisure and support programmes designed to meet the varied interests of the military community and to control and co-ordinate all bookings for activities and functions.
* To generate and maintain an information portal that informs interested parties of ongoing activities including a local "Lots On" communication channel/portal and to manage social media channels and promote timetables on a regular basis.
* Provide recreation to Service Personnel at HMNB Clyde and services to lift morale.
* Develop and advertise a programme of events/social calendar across Scotland and the local area.
* To invoice groups for any charges levied and to receive payments passing on to Central Amenities Fund Manager.
* To be responsible for Health and Safety and Security aspects and ensure correct safety briefings and inductions are carried out as required and conduct risk assessments for activities, this will include the logistics and transport arrangements.
* Responsible for the oversight and smooth running of activities.
* Engage with local community and third-party organisations with a view to obtain discounts and benefits for Clyde personnel.
* Ensure activity enquiries are responded to in a professional and timely manner.
* Attend departmental, HMNB Clyde and external meetings as necessary to brief on the status of activities.
* To investigate routes for funding grants and identify charities (Public and Non-Public Funds) to support programmes and events, this will involve preparing and writing funding applications.
* Conduct market research to improve customer satisfaction by gathering feedback and analysing data to understand and improve user needs.
* In association with KHM Ship's Liaison Officer, liaise with RN ships to facilitate a programme of events as required.
* Deputise for CAF Manager in their absence with respect to checking of availability and confirming bookings (receipt of deposits will be carried out by CAF Manager on their return).
* Deputise for Projects and Plans Manager at Catering, Retail and Leisure meetings with Industry Partners.
The purpose of the department of the Captain of the Base (COB)/Captain HMS NEPTUNE (also referred to as the Executive Department or executive function) is the provision of services and facilities for all Service personnel at HMNB Clyde, including accommodation, catering, medical/dental, sports and recreation, discipline, welfare and personnel administration support. It also includes support to the wider Naval community based in and around the vicinity of HMNB Clyde, including responsibility for Service families (and their accommodation, welfare and supporting infrastructure) and is the lead department for local community engagement.
The Activity Hub Manager provides support programmes to improve the morale, welfare and recreational offering for Service Personnel across HMNB Clyde. Their principal task is to create and maintain a suite of activities which can be easily visualised by Service Personnel across HMNB Clyde. They are also responsible for the arrangement, co-ordination and delivery of one-off events including obtaining funding.
*Key Responsibilities:*
* To be the lead for creating, organising and delivering events, leisure and support programmes designed to meet the varied interests of the military community and to control and co-ordinate all bookings for activities and functions.
* To generate and maintain an information portal that informs interested parties of ongoing activities including a local "Lots On" communication channel/portal and to manage social media channels and promote timetables on a regular basis.
* Provide recreation to Service Personnel at HMNB Clyde and services to lift morale.
* Develop and advertise a programme of events/social calendar across Scotland and the local area.
* To invoice groups for any charges levied and to receive payments passing on to Central Amenities Fund Manager.
* To be responsible for Health and Safety and Security aspects and ensure correct safety briefings and inductions are carried out as required and conduct risk assessments for activities, this will include the logistics and transport arrangements.
* Responsible for the oversight and smooth running of activities.
* Engage with local community and third-party organisations with a view to obtain discounts and benefits for Clyde personnel.
* Ensure activity enquiries are responded to in a professional and timely manner.
* Attend departmental, HMNB Clyde and external meetings as necessary to brief on the status of activities.
* To investigate routes for funding grants and identify charities (Public and Non-Public Funds) to support programmes and events, this will involve preparing and writing funding applications.
* Conduct market research to improve customer satisfaction by gathering feedback and analysing data to understand and improve user needs.
* In association with KHM Ship's Liaison Officer, liaise with RN ships to facilitate a programme of events as required.
* Deputise for CAF Manager in their absence with respect to checking of availability and confirming bookings (receipt of deposits will be carried out by CAF Manager on their return).
* Deputise for Projects and Plans Manager at Catering, Retail and Leisure meetings with Industry Partners.
Person specification
Individuals should be motivated to work independently, while collaborating with others to achieve outcomes, with attention to detail. This will be demonstrated through utilising strong interpersonal skills, building, engaging and collaborating with a wide range of stakeholders, and planning to deliver short and long term outputs.
We will be considering individuals with transferable skills and knowledge that will allow them to develop in this role. Listed below are some of the desirable skills and experience that, where necessary, can also be acquired. Applicants should be willing to undertake role specific training.
Skills:
* Stakeholder Engagement - Establishing contacts and maintaining good relationships with a range of stakeholders.
* Good organisational skills, with the ability to work independently, and manage multiple priorities.
Experience:
* Experience of adapting your work and priorities in an evolving work environment.
* Experience of supporting a broad team of colleagues and stakeholders.
Behaviours
We'll assess you against these behaviours during the selection process:
* Delivering at Pace
* Managing a Quality Service
* Working Together
* Communicating and Influencing
Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Further Benefits Offered:
As a Civil Servant, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference.
Navy Command Prides Itself On Being a Supportive Employer And Where Possible Encourages Flexible Working, Helping You To Maintain a Great Work/life Balance. Other Benefits For Navy Command Civil Servants Include:
* 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years' service
* Personal & professional development
* Alternative & Hybrid working patterns for many roles
* Access to a confidential, professional Employee Assistance support service
* Discount schemes
* Bicycle / season ticket loans
* Enhanced maternity, paternity, and adoption leave
* Special paid leave to volunteer up to 6 days a year
* On-site Facilities (gymnasium, recreational shopping mall, café, messing facilities etc)
* Free Car Parking
* Assisted Travel Scheme
In Addition To The Following:
* Learning and development tailored to your role
* An environment with flexible working options
* A culture encouraging inclusion and diversity
* A Civil Service pension with an employer contribution of 28.97%
Successful candidates can discuss their development options with their manager when in post.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
At
sift
, you will be assessed against your CV and the following Behaviours:
* Delivering at Pace
* Managing a Quality Service
* Working Together
* Communicating and Influencing
At
interview
, you will be assessed against the following Behaviours:
* Delivering at Pace
* Managing a Quality Service
* Working Together
* Communicating and Influencing
Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers- .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
Open to UK nationals only.
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
* Name : Tracy Lafferty
* Email :
Recruitment team
* Email : DBSCivPers-
Further information
Have you been dismissed for gross misconduct relating to bullying, harassment, discrimination or victimisation from any role in the past five years, or resigned or otherwise left a role but would have been dismissed for such gross misconduct because of an adverse decision, had you continued in that employment?
Please respond with Yes or No as appropriate