AJ Chambers are currently representing an International Law Firm who are actively seeking a Team PA to join a top Regional Law Firm
The Team PA should be highly organised and driven, whilst having a strong track record in providing senior level support in an emotionally intelligent way. The role will be a focal point of contact for the teams, judging priorities and ensuring the delivery of a high-level service.
Role & Responsibilities
• Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner
• Monitor and track all tasks and prioritise accordingly
• Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements
• Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering
• Ensure travel bookings are completed and that relevant information is submitted and communicated in advance
• Arrange for the photocopying, scanning, printing and filing to be carried out by the team
• Arrange for files to be opened, closed and maintained
• Supervise Client Services Administrators' record keeping and general filing tasks
• Use effective systems to ensure both short and long term tasks are completed within required timescales
• Assisting other members of the team, both proactively and at the request of the Client Services Lead
• Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods)
• Short dictations and basic amendments and document updates
• Conflict searches, file opening and risk assessment forms
• Drafting letters of engagement
• Updating and maintaining integrity of information held in Outlook, InterAction and 3E
• Minor document production amendments and assistance
• Working effectively with other legal and Business Resource teams as required
• Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner
• Take an active role in relationship management and client care
• Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction
• Communicate with external clients both independently and upon instructions from Partners and Fee Earners
• Arrange client meetings and ensure efficient responses to written and verbal client queries
• Check to ensure clients terms of business in place as soon as file opened and to follow up with Fee Earners accordingly
Qualifications & Experience
• Advanced knowledge and experience of using Software including all Microsoft Office packages
• Previous experience as a Legal Secretary.
• Experience of using Practice Management system
If you feel you would be suitable, please apply direct or contact Ella Britton at AJ Chambers