The post holder will work within a site‑based medical workforce deployment office (LGI/SJUH) to deliver the Medical Workforce Strategy through the implementation of medical workforce projects, including temporary medical agency utilisation and deployment of medical workforce through e‑rostering/bank systems.
Main duties of the job
To work within a Medical Deployment/Bank Office team to provide a quality medical deployment service within Leeds Teaching Hospitals NHS Trust, managing junior doctor rota gaps, recording of resignations, swaps, absence and sickness and booking internal bank doctors and agency doctors as requested by medical departments. The medical deployment/bank service will:
1. Ensure that the e‑Rostering system has the correct Doctors Roster System (DRS) templates against each roster.
2. Upload junior doctors and align them to rosters from the Electronic Staff Record (ESR).
3. Produce live rosters from the templates.
4. Manage real‑time resignations, swaps, sickness and absence recording on the e‑Rostering system.
5. Identify and monitor breaches of safe working hours that will impact patient care as stipulated within the rules of the Junior Doctor Contract 2016, escalating and identifying alternative solutions.
6. Manage junior doctor rota gaps, including securing the recruitment of medical bank staff and temporary staffing solutions in conjunction with senior medical staff.
Job Summary
The Medical Deployment Officer sits within the Corporate HR Directorate of Leeds Teaching Hospitals NHS Trust and is part of the Medical Deployment Office team, reporting to the Medical Deployment Team Leader and accountable to the Medical Workforce Manager (Resident Doctors). The role plays a key part in delivering the Trust’s Medical Workforce Strategy by supporting medical workforce projects such as Resident Doctor rota management, temporary staffing via internal bank and agency, and the effective use of erostering systems. The post is site‑based, working at St James’s University Hospital (SJUH), providing a seven‑day service to ensure safe and compliant medical staffing levels across designated specialties.
About us
The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time. Our vision is to provide the highest quality specialist and integrated care. We will do this through the delivery of our multi‑year goals and strategic priorities, which you can read about on this page. Central to it all is The Leeds Way – our values and behaviours that are at the heart of everything we do.
Why you should join our Team
The Medical Deployment team is a fast‑paced, supportive and highly collaborative group at the heart of keeping medical services running safely across the Trust. We work closely with clinical teams, HR colleagues and managers to ensure resident doctor rotas, bank and agency staffing are managed effectively, even when pressures are high or plans change at short notice. The atmosphere is professional but friendly, with a strong team ethos where people support each other, share knowledge and take pride in making a real difference to patient care through excellent workforce coordination.
What makes this team special is the impact and visibility of the work we do – every decision contributes directly to safe staffing and service delivery across LGI, SJUH, CAH and Children’s Hospital. It’s a great team to be part of because you are trusted, empowered and encouraged to develop, with opportunities to build specialist knowledge, take responsibility and grow your confidence in a complex, respected function. You should apply if you enjoy problem‑solving, thrive in a dynamic environment, value teamwork, and want a role where your work truly matters and is appreciated every day.
What you will bring to the role
Key aspects of the role that will strongly appeal to our department include:
* Playing a central role in ensuring safe medical staffing by managing junior doctor rotas, gaps and cover across LGI and SJUH.
* Working hands‑on with erostering, bank and agency systems to deliver real‑time workforce solutions in a fast‑paced environment.
* Having delegated responsibility to make decisions that directly impact service delivery, patient safety and compliance with the Junior Doctor Contract 2016.
* Acting as a key liaison between clinicians, rota coordinators, HR, payroll and external agencies, building trusted professional relationships.
* Analysing complex rota and workforce data to identify risks, breaches and practical solutions.
* Supporting and supervising junior team members, sharing knowledge and maintaining high service standards.
* Managing competing priorities under pressure while maintaining accuracy, professionalism and attention to detail.
* Gaining specialist expertise in medical workforce deployment within a large, complex NHS Trust.
* Contributing to continuous improvement of workforce processes, systems and ways of working.
Person Specification
Qualifications
* 5 GCSE (A* to C grade) including Maths and English (or equivalent).
Experience
* Previous experience of working within a large, complex organisation.
* Significant administrative experience, preferably in the NHS or similar complex organisation.
* Able to assimilate information relating to staff rotas as basis for identifying and resolving problems.
* More thorough knowledge and experience of Junior Doctor Contract 2016.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Contact
For questions about this job, contact:
Name Adam Powell Position Assistant Workforce Manager Email adam.powell4@nhs.net Phone number
Sponsorship Eligibility
To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.
#J-18808-Ljbffr