Overview
Join the Caffeine & Machine Team as our Senior Business Manager!
Why Caffeine & Machine?
Our mission is to be a brand and destination for people who love things that move. From first cars to hyper-cars, spotless classics to super-bikes, trucks, bicycles or even helicopters – whatever someone drives, there is a place for them at Caffeine & Machine.
Everything we do is powered by community, conversation, inclusion and adventure. We seek to break down barriers, encourage learning and discovery. Above all else we’re a company where you feel surrounded by friends – those that you know and ones you haven’t even met yet – a place that feels like you’re right at home.
* Be part of one of the UK’s most distinctive lifestyle hospitality brands
* Work across automotive culture, premium F&B, and destination experiences
* Exposure to strategic growth plans and potential site expansion
* Opportunity to help build scalable infrastructure in a growing business
What Can Caffeine & Machine Offer?
* Up to £43,000 salary
* Discounts on food, drink, and our clothing line
* Free tickets to events
* Working directly with the founder
* Huge opportunity for learning and growth
What Will You Be Doing?
The Senior Business Manager is a critical central function role supporting the smooth running of our multi-site business. This role sits at the centre of operations, governance, HR administration, and systems management, ensuring that our venues remain compliant, well-organised, and operationally efficient.
The successful candidate will play a key role in maintaining documentation, supporting projects, improving internal systems and processes as well as supporting finance, operations, HR, and the leadership team. This role ensures:
* Robust financial and administrative controls, ensuring a smooth day-to-day coordination between the three sites and head office
* Accurate reporting across sites
* Effective governance and compliance
The Key Responsibilities:
Multi-Site Support
* Maintain centralised documentation across all venues
* Coordinate site compliance files (insurance, H&S, licences, utilities, etc.)
* Support contract renewals (utilities, waste, telecoms, service agreements, etc.)
* Support site projects and capex
* Work with the marketing team to schedule the event calendar three months in advance
Governance & Compliance
* Ensure Companies House filings and statutory records are maintained
* Maintain policy documentation (HR, data protection, procurement, etc.)
* Monitor training depth throughout the business
* Support board pack preparation (data collation, formatting, schedules, etc.)
* Uphold all safety policies, resulting in a >90% SAEKER score, making 5* EHO a formality
HR & Payroll Administration
* Compliance with employment guidelines
* Support onboarding documentation
* Work with finance on payroll
* Maintain employee records and contracts
* Track holiday, sickness, and HR compliance documentation
Systems & Process Improvement
* Maintain cloud-based filing structures
* Support integration and maintenance of systems (EPOS, accounting software, booking systems, etc.)
* Identify inefficiencies and recommend improvements
The Ideal Candidate Will:
* 3+ years experience in business administration or finance support at a senior level
* Proficient with Microsoft Office and maintaining multi-system infrastructure
* Experience in multi-site hospitality, leisure, or retail environments
* Confident working with senior leadership
* Highly organised and structured
* High attention to detail
* Proactive and solutions-focused
* Commercially aware and process-driven
* Comfortable operating across multiple operational and strategic tasks
* Live within the existing three Caffeine & Machine sites. The role is hybrid so being able to get to sites easily is advantageous
Apply now and become part of something extraordinary!
#J-18808-Ljbffr