Job Overview
The primary role of the post holder is to act as a Personal Assistant to the Head of Healthcare and Deputy Head of Healthcare. First point of contact for the Head of Healthcare and Deputy Head of Healthcare by telephone, email, and correspondence or for visitors. To prepare agendas, reports and documentation using the Microsoft Office package. Advanced level use of IT packages including Word, Excel, Outlook, PowerPoint and Publisher is required. Manage all telephone enquiries/calls and emails in a polite and courteous manner.
Main duties of the job
You will be responsible for providing a confidential and comprehensive secretarial service to the Head of Healthcare and support other members of the senior health management team where required. You will have excellent organisational and interpersonal skills and be able to work under pressure to meet the changing needs of the service. The ability to work autonomously and without supervision is an important aspect of this role. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Betsi Cadwaladr University Health Board (BCUHB) North Wales is the largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000 across North Wales. Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework. We are committed to promoting equality and diversity and are proud to welcome applicants under the “Disability Confident Employer” scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Detailed Job Description And Main Responsibilities
Any offer of employment will be subject to the successful receipt of enhanced DBS and prison vetting clearances. If your application is successful and you are invited to interview, they will be held on site at HMP Berwyn to ensure candidates have an understanding of the environment. Requests for virtual interviews will not be accepted.
Person Specification
Qualifications
* Diploma in Office administration or experience to diploma level.
* In-depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation.
Essential criteria (Qualifications)
* Comprehensive knowledge of Windows, Word, Excel, PowerPoint.
Desirable criteria (Qualifications)
* Previous experience of working as Administrator / PA to an Executive Director or equivalent.
Experience
Essential criteria (Experience)
* Experience at a high level of providing a comprehensive administrative or PA service.
* The ability to deal with members of staff / the public and external bodies professionally and sensitively and to maintain high standard of confidentiality.
Desirable criteria (Experience)
* Previous experience of working as Administrator / PA to an Executive Director or equivalent.
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