Due to increased global growth in the business, we are seeking a Trade Compliance Co-Ordinator to be part of our team within the Heathrow Office of ALPI UK Ltd.
The role is to co-ordinate Trade Compliance, CITES and Customs on behalf of Alpi UK for our client.
* Working Hours onsite: Monday – Friday 08.30 hours – 17.30 hours – one-hour unpaid lunch
* Salary: £28,500.00 per annum, this is negotiable depending on experience
Duties and Responsibilities:
* Complete the Kering Product Libraries compliantly, within a timely manner.
* Ensure all reports and KPIs for Trade Compliance are completed accurately by given deadlines.
* Being able to determine correct tariff classifications for all supported brands within the Key Account function moving from the EU as required.
* Issuing country specific guidance (for the UK) to the business on additional import requirements for stock products predominantly from the EU.
* Maintain close liaison with line reporting and to provide support to the Head of function.
* Providing support on internal projects where input, involvement or expertise where Trade Compliance is needed.
* Auditing and monitoring entries to ensure they are compliant with local import and export legislation, as well as to support brand KPI audit requirements.
* Ensure all operational activities are completed and followed up correctly in accordance with SOP’s and organisational policy.
* Help facilitate Imports and Exports of non-stock goods, completing and suppling documents and declarations.
* Liaise with HMRC and assist with maintenance on customs procedures.
* Implement and improve new efficiencies in client workflow in conjunction with line manager.
* Create and maintain written procedures.
* Complete CITES applications.
* Ensure all CITES trackers are completed accurately and constantly up to date.
* Arrange DHL bookings for CITES permits.
* Complete checks for all CITES permits, ensuring they have been issued correctly.
* Immediately report and record any amendments and issues with the CITES permits to the line manager
* Complete CITES Importer Notifications within the instructed time-period
* Ensure all CITES permits are uploaded onto the Kering SharePoint
* Ensure all Brand, Quarterly and Half-yearly reports are completed accurately by given deadlines.
* Complete all Import, Export, Transit, ICS and ENS declarations compliantly in line with regulation.
* Ensure the Kering trackers are completed accurately and constantly up to date
* Complete archiving for Kering customs declarations
* Ensure that any clearance instructions from 3rd parties are completed accurately and concisely
* Immediately report any amendments to the customs declaration forms to line manager
* Ensure the Kering SharePoint is up to date – ensuring all information and documentation are uploaded
* Accurately complete all billing and invoicing within the instructed time-period
* Ensure all Invoicing trackers are completed accurately and constantly up to date
* Ensure all operational activities are completed on time
* Complete ad-hoc and spot checks on entries and submit reports to line manager
* Operate in line with current IOP/SOPs for the department
* Always maintain excellent customer and inter-departmental relationships giving regular feedback to line manager
* Support the Customs Manager with any given compliance tasks pertaining to the Customs product
* Implement and improve new efficiencies in customer workflow in conjunction with line manager
* Provide holiday and sickness cover as required
Skills, Experience and Competencies
* Experience within customs/trade compliance within a large business or brokerage firm, and an in-depth understanding of UK & EU Customs regulations and documentation
* 3 - 5 years experience in a similar position or Customs facing role
* Knowledge of control documentation such as IMPORT and EXPORT permits for CITES would be preferable
* Proficient understanding of international trade, import duties, commodity codes, incoterms, preference and valuation
* Fluent in English (verbal and written) essential with expert communication skills across all levels
* Intermediate Excel skills
* Ability to work as part of a team as well as being confident to work independently.
* Demonstrates initiative and drive to meet deadlines while working in a busy environment.
* Proficient with Microsoft packages especially MS Excel and other MS packages
* Must be able to prioritise and organise own workload with attention to detail
* Able to work independently and as part of a team
* Must be flexible with their working hours – occasional weekend work based on volume
Company Benefits
Along with 20 days annual leave + Public holidays and yearly pension review we offer the following benefits:
* Confidential EAP platform for you and your immediate family members as spouse/partners and children aged 16 to 24 in full-time education, living in the same household
* Access to our Employee Discounts and Benefits, which includes Grocery Shopping, Holidays, Movies, Sports, Wellness and many more
* After completing six months’ service, Alpi UK Death in Service equal to three times your annual salary
* After one year’s service employees are eligible to join the Private Medical Scheme (application process required)
* After one year’s service company contributions increase 9% for the Group personal Pension Plan
* Independent Financial Advice – Alpi offers every employee the opportunity to have a free 30-minute annual pension and investment review meeting with our independent financial advisor.
* Holiday loyalty days up to a maximum of 5 days (1 additional day on the anniversary of the date you joined Alpi UK)
About Us
The ALPI Group is a recognised player in the Freight Forwarding and Transportation Industry who also specializes in the Supply Chain and Logistics Solutions. Albini & Pitigliani, our parent company in Italy, forms the basis of the acronym ALPI.
With 80 years of history, our company has established best-practice standards in ground transportation, air and ocean shipments, customs clearance, and supply chain management. Still a family run company where people are treated as people, not numbers and considered for their value. With unchanged passion we strive to balance a growing company in a highly competitive industry, with family ethics and social responsibility.
Alpi UK is part of the Albini & Pitigliani Group www.alpiworld.com
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