Description
Monitor and Maintain Legal Documents
* Monitor BCM platforms for BCM incidents and record BCM Incidents and record incidents electronically for easy accessibility.
* Report the BCM incidents to the manager and monitor all BCM incidents that are reported. Obtain the necessary approvals to communicate the BCM incidents into the relevant business departments.
* Update the relevant registers (i.e. BCM Incident register, etc.) as and when required.
* Draft the required communication, obtain the necessary approvals and distribute to internal and external stakeholders.
Coordinate the Administration related to the Business Continuity Plans and -Tests
* Coordinate changes to the site Business Continuity Plans during annual review of SBV Resilience Framework and Resilience Policy.
* Coordinate feedback from stakeholders for changes the Business Impact Assessment (BIA) for the review on an annual basis. .
* Update BCM plan and BIA records in line with the requirements of SBV.
Coordinate Business Continuity Tests
* Coordinate the annual or frequently as required Business Continuity Tests, including fact findings to support the Business Continuity Tests
* Coordinate Business Continuity Test dates with the respective departments and functions including Technology Disaster Recovery function.
* Assist the manager with communications to various parties in respect of Business Continuity tests and parties required relevant to each centre.
Assist With Environment, Social & Ethics Programme
* Manage the collections of ESG data with assistance from stakeholders.
* Assist with the coordination and arrangement of ESG Committee Meetings and issuing ESG Committee notifications and instructions as required
* When required, contact relevant internal and external parties via telephone or email for ESG information – and data where required.
Manage Internal and External Stakeholder Relationships
* Maintain professional internal and external communication.
* Attend to calls and address BCM inquiries from business units and staff members.
* Liaise with the training department to follow up on BCM training to ensure to company BCM training requirements.
Coordinate Office Administrative Tasks
* Arrange meetings between respective stakeholders, including:
* Arranging the venue
* Distributing invites and follow up on outstanding responses
* Record minutes of the relevant meetings.
* Save the electronic version of the minutes and distribute to all relevant parties.
* Load the relevant invoices on the internal financial system and follow up on the approval and payment of relevant invoices.
Requirements
Minimum Education and Experience Requirements
* Grade 12 (Matric)
* Certificate in General Administration
* 2 years’ administrative experience within the Insurance or Finance industry or
* 2 years’ experience in a risk environment (Advantageous).
Work Level
Junior
Job Type
Permanent
Salary
Market Related
EE Position
No
Location
Houghton #J-18808-Ljbffr