Document Controller - Walsall, West Midlands, WS1 4NNAbout BarhaleWho are Barhale? Barhale is a business founded on family values, having been established by our Chairman, Dennis Curran, in 1980. We are one of the largest privately owned civil engineering and infrastructure specialists in the UK, with over 40 years of experience in providing design, civil engineering and maintenance services working across multiple sectors, including:WaterTransportBuilt environmentEnergyWe operate as a tier one partner for blue chip, regulated and private clients, working as part of large frameworks, joint ventures and alliances, as well as on individual standalone projects, developing long-term relationships based on delivering to the Barhale values which have been integral to our business since their inception in 1985.Our direct delivery model is at the core of everything we do as we believe that people are our greatest asset. Therefore, we robustly source, train and retain all our own frontline delivery teams as well as management and support services. We employ over 1,200 employees nationwide.We possess a range of specialist skills to support our civil engineering and infrastructure activities i, including:TunnellingMEICATemporary and permanent designSteel-fabricationSigns (design and fabrication)Health & safety equipment and products, including PPECompany Website:https://www.barhale.co.uk/Company Showcase Video:https://www.youtube.com/watch?v=XFqsoclCUZAWhy join Barhale?As Gold Investors in People, we are committed to a high standard of people practices, creating an inclusive environment and ensuring cultural alignment with our business strategy, ethos and philosophies.Job security, long-term secured work through various frameworks and large infrastructure schemesA broad range of civil engineering and mechanical, and electrical schemes across some of the UK’s largest infrastructure projects and clientsStrong career progression as demonstrated by our track record in promoting from within, as we believe this is a key driver to our successSkills Development and TrainingDocument ControllerThe RoleThe Document Controller is responsible for managing the day-to-day throughput of designs, drawings, and information from external designers for internal review and onward transmittal to the client and site teams. For maintaining document control logs, recording all correspondence, and maintaining a database of key submission dates. Drawing, printing, and preparation of document submission packs. Assisting the Engineering Manager with design approvals and technical standards review, including maintenance of quality and project documentation. Key ResponsibilitiesKey Accountability and ResponsibilitiesLog all design information into and out of the officeMaintain records of revisions and the status of drawingsMonitor submission dates and report compliancePrepare packs for review by the Engineering ManagerDistribute completed designs to clients and sitesMaintain up-to-date master office copies and drawing logsPrint and organise hard copies of drawings as requiredOffice administrationAssist the Engineering Manager in organising/developing databasesMaintain standard documents (CVs, competency matrices, etc)Assist in the review processArrange site audits to check compliancePeriodically review IHSProvide standards when requested by the siteProduces a report and schedule in accordance with the Document Handover Report Implement, maintain, and administrate the EDMS as part of the project CDE To facilitate the training of the project EDMS for the project team Integrate with the Project Controls Team (PCT) about Knowledge Management (See Project Controls Execution Plan (PCEP) Document Controller/Document Management Team (DMT)Collecting and managing all project documentation and its metadata Ensuring that documentation continues to be correctly collated, categorised, registered and stored and that records are created and retainedManaging the distribution of documents between the project and its stakeholders in accordance with agreed workflows and the RACI matrix. (To be defined) Ensuring that all documents received or sent by the project are logged according to the agreed document management processes Ensuring that the current version of a document is available at the point of useMaintaining high-quality standards for internal and external communication and information management within a projectKey Measures and TargetsEffective organisation of systemsTimely production and distribution of drawings/designsEfficient maintenance and monitoring of the design progress matrix Key RelationshipsOffice teamClientDesignersSite teamsEssentialPrevious experience working in a similar role, in a busy site/office environmentExperience in Document Control Management using EDMS systems such as eB, ProjectWise, and SharePointExtensive Administration experienceGood organisational and communication skillsO&M manualsAbility to work to a deadlineAbility to work with minimal supervisionAttention to detailDriving licenceDesireableAconex Software ExperienceCaring and investing in youOur values have been embedded at Barhale for over 40 years and they are our guiding principle regarding how we care and invest in people. Our values are our commitment to being a people-centric company. As a Gold Investors in People company and a Sunday Times 100 Best Company to Work For, we are committed to investing in people. We are passionate about creating a working environment where people are supported throughout their careers, where people can enjoy security and be part of a company that cares about them. From the moment you join us, your wellbeing and career aspirations will be supported by; Competitive salaryCompany PensionLife AssurancePrivate MedicalProfit share scheme25 days of annual leave in addition to 8 public bank holidays and loyalty days8 hours leave of absence for volunteeringEmployee Assistance Programme to support your mental, physiological and financial wellbeingFlexible benefits via salary sacrificeCompany car/green car scheme/car allowance/Van (dependent on position)Leadership & management training and coachingRegular line management engagement and appraisal to support your career progressionDevelopment supported by internal and externally delivered trainingContinuous service awards