Senior Administrative Officer (Remote)
Our client is seeking a highly efficient and experienced Senior Administrative Officer to provide comprehensive administrative support. The role is fully remote, allowing you to contribute from anywhere in the UK. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proactive approach to managing a wide range of administrative tasks.
* Manage and coordinate complex administrative workflows and processes.
* Oversee and prioritize incoming communications, including emails, calls, and mail.
* Prepare, format, and proofread documents, reports, presentations, and correspondence.
* Schedule and manage meetings, appointments, and travel arrangements for senior staff.
* Maintain and organize digital and physical filing systems.
* Assist in the preparation of budgets and track departmental expenses.
* Develop and implement administrative procedures to improve efficiency.
* Support project coordination activities and track project milestones.
* Liaise with internal departments and external stakeholders as required.
* Manage office supplies and coordinate procurement processes.
* Provide high‑level administrative support to senior management.
* Ensure confidentiality and discretion in handling sensitive information.
* Act as a point of contact for administrative inquiries.
* Onboard new team members with administrative processes.
* Proven experience in a senior administrative or executive assistant role.
* Exceptional organizational and time‑management skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
* Excellent written and verbal communication skills.
* Strong attention to detail and accuracy.
* Ability to work independently, prioritize tasks, and manage multiple deadlines.
* Experience in creating and maintaining efficient filing systems.
* Discretion and a professional demeanor.
* Familiarity with project management tools is a plus.
* Ability to adapt to changing priorities and maintain composure.
* Experience in a remote working environment is highly desirable.
Salary: Competitive and commensurate with experience. Remote, 100% UK‑based.
Administrative Support – FluoRok (Oxford)
FluoRok is a dynamic, VC‑backed start‑up transforming fluorochemicals. We are looking for an enthusiastic, organized, and administratively minded individual. This role is office‑based at ARC Oxford and can be part‑time (min. 25 hrs/week) or full‑time.
* Provide day‑to‑day administrative support across the business.
* Assist with diary scheduling, meeting coordination, and travel management.
* Organize documents, maintain filing systems, and support general office tasks.
* Respond to ad‑hoc requests with flexibility and a can‑do mindset.
* Basic bookkeeping: posting invoices, bank reconciliation.
* Maintain contract database and support grant reporting data.
* Maintain sales and customer records, update CRM, assist with reporting.
* Support commercial team with admin tasks and customer information tracking.
* Assist with project meetings, materials, and action tracking.
* Support executive teams with meeting coordination and project exposure.
* Assist with marketing: simple social media posts, internal communications.
* Highly organized, reliable, and detail‑oriented.
* Quick learner, enjoys understanding business operations.
* Interest in an innovation‑focused environment.
* Excellent written and spoken English.
* Proactive, adaptable, and willing to take on varied tasks.
* Basic IT skills.
* Team player with a positive, professional attitude.
* Right to work in the UK.
* Prior experience with finance and admin tasks.
* Familiarity with social media platforms.
Salary: £26,000 – £32,000 per annum. Benefits include private pension, health insurance, life insurance, and share‑options plan.
Junior Administrative Assistant – Academic Institution (Oxford)
We seek a motivated and detail‑oriented Junior Administrative Assistant to support academic staff and students. Responsibilities include managing correspondence, maintaining records, scheduling appointments, preparing documents, and providing information to visitors.
* Assist with general office duties, filing, scanning, and photocopying.
* Manage incoming and outgoing mail and correspondence.
* Schedule meetings and appointments for academic staff.
* Respond to student and visitor inquiries in person, by phone, and by email.
* Prepare documents, reports, and presentations.
* Maintain and update databases and records.
* Support departmental events and meetings.
* Handle basic admin tasks as assigned by senior staff.
* Assist with IT‑related admin tasks.
* Contribute to a positive and efficient office environment.
* High school diploma or equivalent.
* Strong organizational and time‑management skills.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
* Excellent written and verbal communication skills.
* Proactive and detail‑oriented approach.
* Team‑working ability.
* Good interpersonal skills and professional demeanor.
* Willingness to learn and take on new responsibilities.
* Previous admin experience is a plus.
Location: Oxford, Oxfordshire, UK.
Remote Executive Administrative Assistant – Academic & Research Sector
Our client requires a highly organized and proactive Remote Executive Administrative Assistant to support senior leadership. The role is fully remote.
* Manage complex calendars, schedule meetings, and coordinate travel for executives.
* Prepare meeting agendas, take minutes, and track action items.
* Handle confidential information with discretion.
* Screen and prioritize incoming communications.
* Prepare reports, presentations, and correspondence.
* Conduct research and compile information for projects and meetings.
* Manage office supplies and coordinate with IT support.
* Develop and maintain organized filing systems.
* Act as liaison between executives and stakeholders.
* Assist with event planning for executive‑level meetings.
* Manage expense reporting and admin financial tasks.
* Proactively identify and address potential issues.
* Support executives in managing projects and workflows.
* Maintain professionalism and provide exceptional support.
* Stay up‑to‑date with best admin practices.
* Proven experience as an Executive Administrative Assistant or similar senior role.
* Exceptional organizational and time‑management skills.
* Proficiency in Microsoft Office Suite and virtual collaboration tools.
* Excellent written and verbal communication skills.
* High level of discretion and professionalism.
* Ability to work independently in a remote setting.
* Strong problem‑solving skills and attention to detail.
* Experience supporting C‑level executives is highly desirable.
* Familiarity with academic or research environment is a plus.
* Ability to manage multiple tasks simultaneously.
* Positive attitude and strong work ethic.
Competitive salary commensurate with experience. Remote.
Remote Office Manager – UK‑Based
We seek a highly organized and proactive Remote Office Manager to oversee the smooth and efficient administrative operations of our organization.
* Manage and direct correspondence, emails, and phone calls.
* Coordinate and schedule meetings, appointments, and travel.
* Develop and implement efficient office procedures.
* Maintain electronic filing systems and databases.
* Provide admin support to various departments.
* Assist with onboarding new employees.
* Manage office supplies and inventory.
* Handle basic bookkeeping tasks, process invoices, and track expenses.
* Organise virtual team events and communication channels.
* Ensure smooth operation of IT support.
* Maintain a professional and organized virtual workspace.
* Act as liaison between management and employees.
* 3–5 years of experience in an administrative or office management role.
* Strong preference for experience in a remote‑working setup.
* Excellent organizational and time‑management skills.
* Proficiency in Microsoft Office Suite and virtual collaboration tools.
* Strong written and verbal communication skills.
* Proactive attitude, problem‑solving capabilities, and commitment to confidentiality.
Salary: Market‑competitive for remote office managers.
Office Manager – Higher Education Support (Oxford)
Our client seeks a highly organized and proactive Office Manager to oversee the smooth operation of a key academic department. Position is hybrid.
* Manage administrative functions of the department.
* Supervise and guide administrative staff.
* Oversee departmental budgets and financial reporting.
* Coordinate departmental meetings, seminars, and events.
* Serve as primary point of contact for inquiries.
* Maintain and organize departmental records, databases, and filing systems.
* Manage office supplies, equipment, and facilities.
* Support recruitment and onboarding processes.
* Liaise with other university departments and external stakeholders.
* Identify and implement process improvements.
* Proven experience in an office management or senior administrative role, preferably in academia.
* Excellent organizational and time‑management skills.
* Strong leadership and people‑management capabilities.
* Proficiency in Microsoft Office Suite and database management systems.
* Exceptional communication and interpersonal skills.
* Experience in budget management and financial administration.
* Independent and collaborative working style.
* Discretion with confidential information.
* Proactive problem‑solving and process improvement mindset.
Location: Oxford, Oxfordshire, UK. Hybrid (in‑office and remote). Competitive salary and benefits.
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