This is an exciting opportunity for a Team Assistant to join a travel based company.
The role
Report into and assist the “Office Manager & Executive Assistant to Founder.”
Together with the Office Manager, help them perform the following duties:
Office Management (estimated 70% of time)
IT Resourcing – ensuring all personnel have adequate IT equipment (hardware & software) to complete their job. Manage subscriptions, maintenance & accounts
IT & Electronic Asset Register – help the finance manager create and maintain a complete registers of values and UIDs of all IT assets and media equipment (cameras, drones etc) and sorting out broken or old IT equipment
Accounts – review and maintain positive relationships with all office related accounts e.g., cleaner, handyman etc. to ensure cost efficient and timely support to company services
Contracts - negotiation and management of all office related contracts to ensure best value for money for the company
Cleaning/ Wellbeing - work to ensure office is clean, tidy, and hygienic at all times to create a positive and vibrant working environment. We have cleaners who come in every evening who need to be managed, as well as office tidy up during the day (and ensuring employees clean up after themselves)
Stationary/ hardware – ensure office is appropriately resourced with appropriate stationary and material resources for the proper performance of all work
Supplies (food, drink etc) – ensure the office retains proper supplies of food and sundry supplies for maintenance of morale and sustenance
Health & Safety – ensure the office is compliant with all relevant H&S regulations and appropriate measures e.g. signage is in place
Security – ensure measures are in place to ensure the safety and security of the office environment.
Inventory control (Branded Marketing Collateral) + Zoho Inventory management
Office repairs and maintenance / calling in handyman etc
Managing the office budget each month, making sure actual spend is kept under control
Keeping the office (and the kit kept in our offsite storeroom) clean and tidy – this can involve sorting, donating and selling unwanted items on eBay etc
Assisting with possible future office move to a nearby location (expected to still be west London)
PA to founder (estimated 30% of time)
Booking flights
Diary management
Other ad-hoc tasks