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At DeterTech, we are driven by a clear purpose: giving greater peace of mind to people and communities, every day. We are an industry leader at predicting, deterring, and detecting intrusions on customer sites by integrating cutting-edge technologies to deliver unmatched customer outcomes.
As an Executive Assistant, you’ll play a key role in delivering our ambitious growth plans and ensuring our customers receive best-in-class security solutions. This is an exciting opportunity to work in a fast-growing, technology-driven business, where innovation and collaboration drive everything we do.
In this role, you'll work closely with the CEO and CFO, supporting high-impact initiatives, coordinating global operations, and engaging with senior leaders. It's a unique chance to contribute at a strategic level while gaining exposure to international business and executive decision-making.
Key Responsibilities
* Manage complex and ever-changing executive calendars, ensuring optimal scheduling across multiple global time zones.
* Coordinate international travel arrangements, including flights, visas, accommodations, and detailed itineraries for the CEO and CFO.
* Facilitate seamless communication across regions and time zones, ensuring timely information flow between global teams.
* Prepare for and attend high-level meetings, take accurate minutes, and ensure prompt distribution and follow-up on action items.
* Liaise effectively with board members, executives, and staff at all levels, adapting communication style to suit the audience.
* Maintain strict confidentiality when handling sensitive and strategic information.
* Support the CEO and CFO in driving strategic projects, including tracking progress, collating inputs, and ensuring deadlines are met.
* Coordinate and organise executive team meetings, ensuring all participants are aligned and well-prepared.
* Submit monthly expenses on behalf of the CEO and CFO with attention to accuracy and timeliness.
* Be willing and able to travel across operational territories to provide in-person support when needed.
* Thrive in a fast-paced, evolving environment, demonstrating adaptability and resilience as the business grows and priorities shift.
Skills, Knowledge & Expertise
Experience
* Proven Executive Support Background
Minimum of 5–7 years’ experience supporting C-level executives (preferably a CEO and/or CFO) in a fast-paced, global environment.
* Calendar and Travel Management
Demonstrated experience managing complex calendars and coordinating international travel, including familiarity with global visa requirements, multi-leg itineraries, and travel risk management.
* Project Coordination
Experience supporting or managing strategic projects with multiple stakeholders, ensuring timelines are tracked and deliverables met.
* Board and Stakeholder Engagement
Prior experience engaging with board members and senior stakeholders with professionalism and discretion.
* Multinational Environment
Experience working across multiple time zones and cultures, ideally in a multinational organisation.
Skills
* Exceptional Organisational Skills
Ability to prioritise tasks, manage competing deadlines, and maintain accuracy under pressure.
* Advanced Communication Abilities
Excellent written and verbal communication skills, with the ability to adapt tone and messaging to suit diverse audiences, from executives to frontline teams.
* Meeting and Minute-Taking Proficiency
Skilled in preparing agendas, capturing accurate meeting minutes, and managing follow-up actions with minimal oversight.
* Tech-Savvy
High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), video conferencing platforms (e.g., Zoom, Microsoft Teams), and travel/expense tools (e.g., Concur, SAP, TripActions).
* Discretion and Confidentiality
Proven ability to handle sensitive and confidential information with integrity and discretion.
* Proactive Problem Solver
Demonstrates initiative, anticipates needs, and acts with sound judgment in ambiguous or time-sensitive situations.
* Attention to Detail
Meticulous in managing logistics, communications, and document handling.
* Cultural Agility
Strong intercultural awareness and the ability to work effectively with diverse global teams.
* Flexibility to Travel
Willingness and ability to travel as needed to provide in-person support across international operational hubs.
* 25+ Days of Holiday
* Company pension scheme
* Employee Assistance Programme
* SmartWater Product Pack
* Wider Benefits Portal
* Buy Holiday Scheme
* Employee Recognition Programme
We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake. #J-18808-Ljbffr