Customer Service Administrator
Location: Sevenoaks Medical Centre, Sevenoaks
Hours: hours per week, Permanent Contract
Salary: £14, per annum
Shift Pattern: Monday to Saturday between 8:00am and 8:00pm on a rota basis.
Additional Requirement: Occasional shifts at our Royal Tunbridge Wells Clinic
Are you passionate about delivering exceptional customer service? Do you thrive in a busy healthcare environment where no two days are the same? Are you organised, proactive and committed to providing an outstanding patient experience? If so, we have an exciting opportunity for a Customer Service Administrator to join our team at Sevenoaks Medical Centre.
As a Customer Service Administrator, you will play a key role in ensuring our patients, visitors, consultants and colleagues receive a professional, warm and efficient service. Acting as a first point of contact, you will support multiple departments including Reception, Outpatients, Imaging and wider administrative functions, helping to create a positive and memorable experience for every patient who visits our facilities.
Key Responsibilities
1. Deliver a professional, friendly, and efficient reception and administration service, always ensuring an exceptional patient experience.
2. Manage patient appointments, including booking, amending, and cancelling appointments across multiple departments, while maintaining accurate patient records.
3. Respond to patient, consultant and stakeholder enquiries via telephone, email, and face-to-face interactions, providing timely and accurate information.
4. Provide administrative support to clinical and non-clinical teams, including managing clinic diaries, processing correspondence, and maintaining confidential records in line with GDPR requirements.
5. Process payments, handle routine administrative tasks and support the smooth day-to-day operation of the Sevenoaks Medical Centre and, when required, the Royal Tunbridge Wells Clinic.
What you'll bring
Essential
6. 5 GCSEs grade 4 and above (or equivalent) including English and Maths
7. Previous experience in an administrative or customer service role
8. Excellent communication and interpersonal skills
9. Strong organisational and time management abilities
10. Good IT skills, including Microsoft Office applications
Desirable
11. Previous healthcare or hospital administration experience
What we offer
KIMS Hospital is the largest independent hospital in Kent and we are proud of our reputation for delivering safe, high-quality patient care. We are equally committed to supporting our colleagues and providing a rewarding working environment.
Our benefits include:
12. Competitive salary
13. Private Healthcare Scheme
14. 33 days annual leave including bank holidays
15. Free secure staff parking
16. Pension scheme
17. Life Assurance
18. Employee Assistance Programme
19. Free eye tests
20. Staff recognition schemes
21. Discounted staff restaurant
22. Blue Light Card eligibility
23. Career development and training opportunities
24. Annual flu vaccination
25. Wellbeing support initiatives
If you are looking to join an organisation that is committed to delivering outstanding patient care and values its people, we would love to hear from you.
Apply online today and become part of the KIMS Hospital team.