Medical Secretary / Administrator - Dermatology
Location: Kilmarnock
Contract: 6-month temporary role with potential for extension
Pay Rate: £12.44 - £14.36 per hour
Hours: 37 hours per week, Monday to Friday (9:00am - 5:00pm)
Additional Hours: Optional weekend shifts available
Working Pattern: Hybrid - typically 2 days in the office and 3 days working from home
Parking: Free on-site parking available
Security: Level 1 DBS check required
We are currently seeking an experienced Medical Secretary / Administrator to support a busy Dermatology service in Kilmarnock. This is an excellent opportunity for someone with a strong background in medical administration who is looking for a hybrid role within a professional healthcare environment.
The Role
In this role, you will play a key part in ensuring accurate and timely clinical correspondence, supporting clinicians and maintaining high standards of patient communication. You will also be using the Trust's dictation system as part of your day-to-day duties.
Key Responsibilities
Checking clinic letters against the Trust system and formatting them using the Trust letter header template
Uploading clinic letters onto the Trust system
Posting clinic letters to patients and GPs using Postworks (Medinet system)
Drafting, proofreading, and processing clinical correspondence
Liaising with Dermatology department leads and Medinet management to resolve queries and ensure timely delivery of information
Person Specification
To be successful in this role, you will demonstrate:
Previous experience as a Secretary or Administrator within a medical setting
Experience within Dermatology or a related department would be advantageous
Excellent organisational, time management and prioritisation skills
Strong written and verbal communication skills with excellent attention to detail
Confidence using Microsoft Office and electronic patient record systems
The ability to work both independently and collaboratively as part of a team
This role offers a supportive working environment, hybrid flexibility, and the potential to extend beyond the initial contract for the right candidate.
If this sounds like the right opportunity for you, we would love to hear from you.
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