We’re on the lookout for a detail-oriented and proactive System Administrator to manage and maintain our Totara Learning Management System (LMS) and provide essential administrative support to our Training & Development (T&D) function. In this role, you’ll make sure every colleague enjoys a smooth, engaging learning experience — from day one onwards.
This is a fixed term contract of 18 months.
Closing Date: Tuesday 26th August
What’s in it for you?
* Yearly salary of £25,000
* Hybrid working (blend of home and office time)
* Health & wellbeing support, including access to our employee assistance programme
* Opportunities for professional development and system training
* A collaborative, people-focused workplace where your ideas are valued
What you’ll be doing
* Maintain accurate learner data, including headcount, job roles, and organisational structures within the LMS
* Enrol new starters in required learning programmes and assign mandatory training on time
* Configure and manage audiences for automated learning assignment
* Maintain and update organisation frameworks to reflect business changes, ensuring automation rules remain effective.
* Create and schedule seminar events in the LMS
* Administer and update system roles to ensure correct access and enrolment for managers and employees
* Generate and share learning completion reports for teams and the wider business
* Build and publish learning sets using materials provided from Learning Facilitators
* Manage user profiles and access permissions
* Coordinate invites for learning activities delivered outside the LMS
* Track feedback for core learning programmes and follow up with participants as needed
* Ensure new starters are aligned to required communication platforms
* Liaise with payroll to support the onboarding of agency colleagues
Who we’re looking for
You’ll thrive in this role if you:
* Have hands-on experience working with an LMS platform (Totara experience highly desirable)
* Have an analytical mindset – inquisitive, logical, and process-driven
* Are confident with Excel at an intermediate level (formulas, data management, reporting)
* Bring strong organisational skills and excellent attention to detail
* Have basic HTML knowledge (advantageous but not essential)
* Can work independently and build strong working relationships across teams
* Communicate clearly and confidently with stakeholders at all levels
Why join us?
We’re committed to creating a learning environment that helps people grow and succeed. In this role, you’ll be at the heart of that mission — ensuring our LMS runs seamlessly, our data stays accurate, and our colleagues have the tools they need to develop.
If you’re ready to combine your technical skills with a passion for learning, we’d love to hear from you.
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