WHO WE ARE
We're In Your Dreams. We design experiences for the brands shaping culture.
That's looked like American Express at Coachella, Vodafone at Glastonbury, Sol de Janeiro taking over the O2, and activations for Dyson, YouTube, Sephora, Spotify and Nike. We sit at the intersection of beauty, wellness and considered partnerships — and we hold a 95% repeat client rate because we care about every detail.
THE ROLE
We're hiring a Staffing & Talent Coordinator to own our freelance talent network.
You'll be responsible for sourcing, vetting and managing a high-quality pool of freelance talent across the beauty and wellness industry, ensuring the right people are in the right place for every activation. You'll serve as the primary point of contact for our freelance community, and the internal team's first call when it comes to availability, fit and logistics.
This is an early-stage role with real scope. You'll build the function, set the standard and grow with the business — with direct support from our Founder throughout.
You'll also have the chance to be on-site and backstage at some of the biggest brand events of the year — a real entry point for someone looking to build a network at the most exciting live experiences across the globe.
KEY RESPONSIBILITIES
* Curate the network: source, vet and onboard a diverse, elite tier of freelance talent (MUA, hair, nails, beauty therapy, brand ambassadors)
* Strategic matching: act as the internal "casting director," ensuring talent profiles align perfectly with each brand brief and IYD's quality bar
* Operational excellence: maintain a live database of profiles, rates and availability, giving the team real-time visibility
* Relationship management: serve as the primary advocate and point of contact for our freelance community, building long-term loyalty and trust
* End-to-end coordination: own the staffing logistics, from initial outreach and contracts through to pre-event briefings and day-of comms
* On-site leadership: attend key events to support on the ground and ensure the brand experience is flawless
MINIMUM QUALIFICATIONS
* 1–3 years' experience in coordination, booking, casting or a talent-facing role
* Proven ability to manage multiple workstreams simultaneously without dropping the ball
* A warm, direct and persuasive communicator who can build rapport with artists and global brand leads alike
* Confident with Google Workspace, Excel and CRM or database tools
* Right to work in the UK
DESIRABLE
* Existing relationships in the London beauty industry across agents, salons and freelance artists
* Previous experience in talent booking, casting, agency-side coordination or production
* Familiarity with the festival and experiential events circuit
* A background in MUA, hair or beauty therapy
WHAT WE OFFER
* Based at Soho House's coworking space in Shoreditch — free snacks, breakfast and an incredible location
* £32,000 FTE (pro-rated for part-time), with commission and bonus opportunities
* Open to full-time or part-time for the right candidate
* Three-month freelance contract converting to permanent on successful completion (day rate equivalent to the salary band, pro-rated)
* 25 days annual leave plus bank holidays (pro-rated for part-time)
* Direct mentorship from the Founder, and the chance to shape your own department
* A front-row seat to the brand experiences shaping culture — Coachella, Glastonbury, global launches
WORKING PATTERN
Full-time or part-time considered, in-office at Soho Works Shoreditch. Start date: ASAP.
DIVERSITY & RESPONSE
In Your Dreams is committed to building a diverse team and we welcome applications from all backgrounds. We respond to all applications within two weeks.
TO APPLY
Send your CV and a short note (no formal cover letter — just tell us why this role) to ro@inyour-dreams.com.
Subject line: Staffing & Talent Coordinator — [Your Name]
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