Varied Bookkeeping role, office based (no hybrid arrangement). Joining small established Quantity Surveyors.
Core Bookkeeping Tasks
* Maintain accurate records in Xero software
* Upload and process receipts/invoices via Dext, ensuring correct posting into Xero
* Manage the purchase ledger, including supplier invoices and payments
* Make supplier and subcontractor payments in line with due dates
* Perform bank reconciliations regularly
* Allocate costs and revenues correctly to projects
* Handle CIS/Subcontractor invoices and deductions
* Manage VAT returns and submissions
* Prepare and submit HMRC payments (PAYE/CIS)
* Support end-of-year preparation for accountants/auditors
* Manage and reconcile multiple bank accounts
Reporting & Analysis
* Generate aged payables reports and follow up on outstanding balances
* Produce P&L reports (company-wide and project-based)
* Prepare balance sheet reports for review
* Run and review the trial balance to ensure accounts are accurate and balanced
* Support cashflow management and forecasting
* Create monthly reporting packs as required
Payroll (not essential but ideal)
* Process payroll runs (or assist with data entry if outsourced)
* Generate pay runs using payable reports
Controls & Compliance
* Complete monthly checklist reconciliations (banks, creditors, VAT, etc.)
* Ensure compliance with HMRC regulations (VAT, CIS, PAYE)
* Assist with end-of-year reconciliations and filing
Account & Supplier Management
* Contact and liaise with merchants, suppliers, and account managers
* Resolve queries and discrepancies on invoices or payments
* Maintain good relationships with suppliers to ensure smooth operations
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