Your new company
You'll be working for a reputable market-leader in the legal sector who is looking for a Personal Assistant based in Edinburgh City Centre. With an aggressive growth plan and the vision to become a better leader in its field.
Your new role
As a passionate and adept individual, your primary responsibility is to manage and execute a range of support tasks. Providing excellent service to both internal and external stakeholders, you will contribute to improving the operation's productivity.
Key Responsibilities
Open and close client matters in line with firm procedures, including conflict checks, engagement letters, and coordination with internal teams
Conduct Active Matter reviews with fee earners to support billing and invoice payments
Manage complex monthly billing: prepare WiP reports, liaise with fee earners and Finance, draft and review invoices
Handle ad hoc billing requests; billing system training provided
Produce accurate correspondence, documents, and presentations using Word, Excel, PowerPoint, Adobe, and dictation tools
Collaborate with WP team when needed; independently create and amend large documents
Manage diaries and schedule commitments, including room bookings, catering, IT support, and attendee coordination
Oversee email accounts, including partner inboxes and those of absent fee earners; maintain email and file organisation
Organise and attend team meetings, manage logistics, take notes, and follow up on action items
Resolve invoice queries and manage client purchase orders where applicable
Perform filing, scanning, photocopying, and binding tasks
Communicate with clients and contacts, providing assistance or redirection as needed
Arrange travel and hotel bookings, create itineraries, and process expense claims
Maintain and update client and contact information in CMS/Marketing databases
Organise team training and other ad-hoc administrative tasks
Manage team paper storage, including indexing and off-site archiving
Liaise with internal support teams: Finance, Facilities, Reception, Marketing, IT
Provide support to the wider PA group across divisions and offices as needed
What you'll need to succeed
To be successful in this highly visible role, you will have:
Strong organisational skills and exceptional attention to detail
Proven experience as a PA or executive assistant, ideally within the legal sector
A solid understanding of legal processes, with the ability to identify when to seek expert input
Initiative to proactively gather relevant information and complete tasks efficiently
What you'll get in return
In return for your hard work and dedication, you'll be rewarded with:
Pension scheme with flexible contribution options
Performance and company-wide bonus opportunities
Generous holiday allowance with options to buy extra days
Enhanced family leave policies
Life assurance and wellbeing support
Cycle to Work and other salary sacrifice schemes
Paid volunteering days and charitable giving options
Employee referral incentives
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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