We are seeking a highly dynamic and adaptable Office and Accounts Administrator to be a key role in our fast-paced environment. The successful candidate will be a proactive self-starter with exceptional organisational skills, capable of smoothly pivoting between general office management and crucial financial administration duties to ensure the uninterrupted flow of business operations. A genuine liking for dogs is essential, as we operate a dog-friendly office environment.
Position Overview and Company Culture
As a small and highly collaborative company, this role involves more than just general accounting duties. We all take an active, hands-on role in the business and are expected to be on hand to help each other when the need arises. Our industry is often very last-minute and dynamic, requiring flexibility, a sharp learning curve, and a proactive attitude. We are looking for an individual who will learn quickly and integrate seamlessly with our current office and strong work ethos.
Key Responsibilities
Accounts and Bookkeeping:
* Perform comprehensive bookkeeping duties using Sage accounting software.
* Manage the Sales Ledger process, including invoicing and debtor management.
* Oversee the Purchase Ledger from the first stage of invoice processing (matching, batching, coding) through to the final stage of generating and processing payments to suppliers.
* Accurately reconcile supplier statements to the ledger.
* Perform reconciliation of all major accounts, including bank statements and control accounts, ensuring accuracy and integrity of financial data.
* Act as the primary point of contact for resolving accounts queries from both internal and external stakeholders.
* Process and manage payroll accurately and in a timely manner.
Office Management and Cross-Functional Support:
* Serve as the central point of contact for all general office duties and the day-to-day smooth running of the office.
* Manage the onboarding and offboarding process for all employees, including setting up new starters and processing leavers (e.g., system access, paperwork, equipment).
* Maintain organised and up-to-date filing systems, both digital and physical.
* Actively assist colleagues with tasks outside of core administrative duties, demonstrating a commitment to the overall success of the business.
* Handle various administrative tasks, ensuring efficient and well-maintained office operations.
Requirements
* Proven experience in a similar Office and Accounts Administration role.
* Demonstrable ability to thrive and maintain focus in a fast-paced, dynamic environment and to pivot quickly between different tasks and priorities.
* High level of initiative and the willingness to learn new skills and help across different functions.
* Solid practical experience with Sage accounting software or a similar industry-standard accounting package.
* Strong working knowledge of both Sales and Purchase Ledger cycles, including end-to-end payment processing.
* Proficiency in account and bank reconciliation.
* Excellent communication skills, both written and verbal, for resolving accounts queries and managing administrative tasks.
* High degree of accuracy and attention to detail in all work, especially financial data.
* Strong organisational and time management skills.
* Drivers license is desirable.
* Enthusiasm for dogs and comfort working in an office where dogs are present.
This is a fantastic opportunity for an individual who values being a crucial, all-rounder member of a small team. You will enjoy a diverse workload, directly contributing to our efficiency and stability in a friendly, hands-on, and dog-friendly atmosphere. We're looking for someone ready to roll up their sleeves and truly embed themselves in our business.
Pay review after 6 months probation.
Job Types: Full-time, Permanent
Pay: £26,000.00-£30,000.00 per year
Benefits:
* Casual dress
* Flexitime
* Private medical insurance
* Sick pay
Work Location: In person