Location: Greenwich Office + Sites across London & surrounding areas
Hours: 7:00am – 4:00pm
We are looking for an organised and proactive Project Coordinator to support the successful delivery of projects within a Critical Services team. This role combines project coordination, administration and commercial support to ensure works are delivered safely, on time, within budget and to a high standard. You’ll work closely with Project Managers, clients, subcontractors and suppliers, helping keep projects running smoothly while maintaining accurate financial and compliance records.
Key Responsibilities
Project Coordination
* Update project trackers, forecast and progress reports
* Arrange meetings, prepare agendas, take minutes and track actions
* Manage project documentation including RAMS, permits, O&M manuals and handover packs
* Support procurement of labour, materials and subcontractors
* Coordinate site access, permits and logistics
Commercial & Financial Support
* Raise purchase orders and assist with invoicing/payment applications
* Track project costs, variations and budgets
* Support monthly forecasting and financial reporting
* Maintain accurate records of quotations and subcontractor costs
Client & Team Support
* Act as a key contact for clients, subcontractors and site teams
* Build strong working relationships through regular communication and site visits
* Provide general admin support to the Projects team
Requirements
* 3+ years admin/coordinator experience within construction or building services
* Strong Microsoft Office skills, especially Excel
* Experience with project/document management systems (e.g. Procore or similar)
* Understanding of purchase orders, invoicing, forecasting and cost tracking
* Knowledge of H&S documentation and compliance processes
* Excellent organisation, communication and time management skills
* Able to manage multiple priorities in a fast-paced environment
* Professional, client-focused, and commercially aware
Benefits
* Employee-Owned Trust scheme eligibility after 12 months’ service
* Private healthcare
* Private dental insurance
* Life insurance
* Pension scheme
* Length of service rewards
* Retail discount scheme
* Access to private financial advice