Event Operations Coordinator
Private Equity Insights
Location: London, England - Near Victoria (On-site, Monday to Friday)
MUST HAVE UK WORK PERMIT. NOT A REMOTE ROLE.
Join Private Equity Insights, the world’s largest Private Equity community with over 500k followers on LinkedIn. We organize a series of 12 global private equity events every year, bringing together 3,000+ GPs and 2,000+ LPs. We are part of United Media, building large-scale industry media and conference products in sectors such as insurance, finance, retail, etc.
What We Offer You
* The opportunity of having a real impact - operational experience in a growth company with tangible results.
* Unlimited growth potential within the company – strong track record of internal promotion.
* Invaluable transferable skills – boost interpersonal, research, organization, outreach and project management skills through experience and training.
* Inspiration and guidance – close collaboration with the high‑performing team, CEO and founder.
* Travel opportunity – attend our conferences.
Your Responsibilities
* Supplier Research and Management
o Source, compare, and find the best suppliers for event needs.
o Conduct thorough research to identify potential suppliers for add‑ons, branding materials and other event requirements.
o Negotiate contracts and terms to ensure cost‑effectiveness and high‑quality services.
o Maintain positive relationships with suppliers, addressing any issues or concerns.
o Review and manage the budget to ensure all changes are raised ahead of time.
* Event Planning
o Plan sponsored VIP events, lunches, dinners and after‑hours activities.
o Coordinate with venue staff to ensure all logistical details are in place.Provide on‑site support during events to ensure smooth operations.
* Internal Team Support
o Track and consolidate internal team queries.
o Maintain inventory tracking and regularly update event inventory sheets.
o Monitor Notion updates and ensure accurate reflection on the sponsor portal.
o Quality‑check design aspects such as banners, signage, brochures and other promotional materials.
Requirements
* Bachelor’s degree in Business Administration, Event Management, Marketing or a related field.
* Experience or knowledge in event planning, client management or supplier research.
* Strong organisational, multitasking abilities and attention to detail.
* Excellent communication, interpersonal and negotiation skills.
* Experience with graphic design software such as Photoshop, InDesign and Illustrator is highly recommended.
* UK work permit (no visa sponsorship).
Start date: Flexible, ASAP
Senior level: Entry level
Employment type: Full-time
Job function: Management and Manufacturing
Industries: Venture Capital and Private Equity Principals
Equal Opportunity Employer – The company is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, disability or any other protected characteristic.
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