Overview
Enigen is a multi-award-winning Oracle Partner, delivering solutions across Oracle applications and technology with 16 years’ experience in the UK market. We focus on tangible outcomes for our clients, bringing the best of Oracle together.
We’re looking for an outstanding candidate to join our team. You can expect to be welcomed into a culture of innovation, agility and teamwork with a group that are known for their excellence in delivery and happy customers.
Details
Employment type: 3 month fixed term contract
Hours: Part-time (20-hours per week)
Location : Colchester, UK
Reports to: Finance Manager
Responsibilities
Key responsibilities include:
* Issue invoices to customers (including monthly Enigized invoices, expense reimbursements, T&M, and milestones).
* Log sales invoices on all trackers, QuickBooks, SPP (if applicable), customer portals, and Bibby (if applicable).
* Ensure invoice templates are set up correctly for new customers/projects, with all required information prepared for billing.
* Track sales invoices, PO usage, and payment dates.
* Provide weekly reporting on sales invoices, credit control, cashflow, and PO usage.
Expenses & Credit Cards
* Review and approve employee expenses, including receipt reconciliation, VAT checks, expense category/class allocation, and fortnightly reporting for payment.
* Set up expense folders for new starters and create new folders each year, ensuring correct access permissions.
* Ensure all billable expenses are recharged to the relevant customer monthly, including reporting back to customers where required, strictly following customer expenses policy and processes.
* Reconcile company credit cards monthly, including receipt matching, entry to SPP, export to QuickBooks, and VAT checks.
* Track project-related expenses and maintain expense reporting.
Accounts Payable
* Manage the accounts payable ledger, including downloading invoices from supplier portals, setting up new suppliers, logging/filing invoices, and gaining approvals.
* Process supplier invoices and payments, ensuring correct coding.
* File all customer and supplier agreements, noting key terms such as payment terms and rates.
* Perform supplier statement reconciliations and support payment runs with due dates and copy invoices.
Reconciliations & Reporting
* Perform regular bank reconciliations from HSBC BIB to QuickBooks and save monthly statements.
* Enter Bibby statements into QuickBooks and reconcile accounts with Bibby portal reports.
* Reconcile factoring company transactions in QuickBooks.
* Produce regular finance reports (timesheets, expenses, aged debtors/creditors).
* Track More Trees credits, prepare weekly reporting, and manage tree planting commitments.
Credit Control
* Carry out credit control, chasing outstanding invoices and escalating to the delivery team where required.
* Provide weekly aged debtors reports to the Finance Manager.
* Keep Payroll Changes spreadsheet updated (pay, benefits, addresses, new starters/leavers, pro-rata calculations).
* Prepare the initial payroll submission in Bright Pay, checking overtime against timesheets and processing approvals.
* Post payroll and pension payments into QuickBooks and maintain records.
* Download and file payroll/pension reports each month.
* Prepare the initial pension submission spreadsheet and post contributions to QuickBooks once the Finance Manager process it accordingly to the pension provider and sends you the results report.
Finance Administration & Ad-hoc Support
* Manage the shared finance email inbox daily, responding to queries where appropriate and seeking support from the Finance Manager when required.
* File accounting records (digital and hard copies for audit).
* Support visitor management, meeting room/desk bookings, travel, and courier arrangements.
* Order office supplies, equipment for new starters, and company travel.
* Manage company mobile contracts, including cost optimisation and pre-purchasing roaming/data bundles.
* Provision of key financial information to keep EZO Asset Management system up to date, including creation of disposal records and recycling / disposal of outdated equipment as needed.
The list of key responsibilities is not exhaustive, and the post holder may be required to undertake other relevant and appropriate duties as reasonably required
Experience & Skills
Experience & Skills required:
* Previous experience in a finance or accounting role.
* Strong attention to detail and accuracy.
* Ability to work systematically with accountability and meet deadlines.
* Proficiency with Microsoft Excel and ideally QuickBooks.
* Ability to prioritise workload effectively.
* Trustworthy, with the ability to maintain confidentiality.
* Open minded, with a focus on finding ways to simplify work and continuously improve processes.
* Willingness to adopt innovative solutions, including automation, to increase efficiency.
* Commitment to personal and professional growth.
* Excellent time management and prioritisation skills.
* The ability to work independently when required, as well as part of a team. Must be a team player and able to work collaboratively with others.
* Good communication and stakeholder management skills, the ability to build and maintain relationships.
How to apply: Please email a copy of your CV and a cover letter to recruitment@enigen.co.uk
Salary & Benefits
Benefits: Private Health, Group Pension Plan, Life Assurance, Employee Assistance Programme, Headspace Subscription, Birthday Leave.
Salary: £25,396.8 per annum full time, £12,698.4 per annum pro rata based on 20 hours a week.
Application Stages:
* Stage 1: Initial Screening with Talent Team (30 Minutes)
* Stage 2: Meeting with Line Manager
* Stage 3: Possible Presentation to Senior Directors (Colchester Office)
Please note we are only able to consider candidates with full working rights for the UK.
Enigen UK is an equal opportunity employer and is committed to a policy of treating all its employees and job applicants equally. We will avoid unlawful discrimination in all aspects of employment, including recruitment and selection, promotion, transfer, opportunities for training, pay and benefits, and all other terms of employment.
Enigen UK strives for an inclusive workplace where all forms of diversity are valued, including gender, race, religion, ethnicity, sexual orientation, gender identity, gender expression, age, disability, or background.
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