To provide accurate and timely processing of accounts payable transactions, ensuring compliance with company policies, industry regulations, and audit requirements. The role supports the accounting department by performing clerical tasks, managing financial records, and ensuring accurate financial reporting.
Key Duties & Accountabilities:
* Process supplier invoices and credit notes, ensuring accurate coding and matching to purchase orders.
* Manage the accounts payable inbox, responding to supplier queries and internal requests.
* Prepare and reconcile payment runs in multiple currencies (GBP, USD, EUR, etc.).
* Monitor aged payables and support proactive vendor management.
* Prepare bank and credit card reconciliations on a timely basis.
* Assist senior accountants with preparing Balance Sheet reconciliation during month end close.
* Prepare inter-company invoicing on monthly basis and collate all necessary back-up for local reporting requirements.
* Assist with audits by providing necessary documentation and supporting information as required.
* Handle sensitive financial information with integrity and confidentiality.
* Assist the finance team with ad-hoc reporting, audits, and process improvements.
* Contribute to continuous improvement initiatives in the finance team to streamline and enhance AP processes.
Person Specification
Knowledge & Qualifications:
* Knowledge of basic accounting principles and accounts payables procedures.
* Experience in working within multi-entity groups.
* Ability to learn new accounting software functionality.
* Understanding of the oil and gas industry in a project-based, international business environment is advantageous.
Skill:
* Strong attention to detail and accuracy.
* Proficient in Microsoft Office, particularly Excel.
* Excellent communication and interpersonal skills to work effectively across departments and with suppliers.
* Ability to manage time effectively, prioritise tasks, and meet tight deadlines.
* Problem-solving mindset and willingness to take ownership of issues.
Experience:
* Similar experience in an accounts payable or finance assistant role.
* Experience of working in a high-volume, fast-paced environment, ideally in oil and gas, is preferred.