We’re looking for a new superstar to join our Haflo team in London!
Haflo is hiring a full-time Executive Assistant to support our founder and small leadership team with a mix of administrative and operational tasks. You will operate in a dynamic role in the finance and venture industry working closely with our team and portfolio companies. This is a unique opportunity to take on meaningful responsibility in a fast-paced, entrepreneurial environment - while gaining insight into strategic decision-making across multiple industries.
You’ll be the go-to person for scheduling, communications, and internal coordination, while also assisting with regular reporting on our portfolio and keeping up with our marketing initiatives. The role requires confidence, a hands-on mindset, and the ability to manage priorities independently while still being a team player!
Key Responsibilities
* Manage the Owner and CEO’s calendar, meeting logistics, and travel arrangements
* Attend meetings and assist with minute-taking, preparation, and follow-ups
* Review investment updates from portfolio companies
* Prepare weekly internal reports on portfolio activity and company news
* Screen and organize emails and correspondence; draft responses as needed
* Coordinate expense tracking and documentation for the leadership team
* Oversee office operations: supplies, filing, vendor relationships
* Support marketing activities and online presence (e.g., decks, website maintenance, social media posts)
* Liaise with internal and external stakeholders
Requirements
* Fluent in English
* Based in London or willing to relocate immediately (visa sponsorship available)
* Bachelor’s degree in a relevant field (e.g., business, economics, finance)
* Some prior experience in a fast-paced, high-responsibility setting
* Proactive, organized, and able to manage diverse tasks independently
* Professional discretion and a service-minded attitude
* Proficient in Microsoft Excel and PowerPoint
* Strong written and verbal communication skills
Nice to Have
* Prior experience in an executive assistant or chief of staff role
* Familiarity with AI productivity tools like Notion, ChatGPT, Gemini, etc.
* Interest in operational management, logistics, and communications
* Familiarity with a Scandinavian language (Norwegian, Swedish, or Danish)
Does this sound like you?
This is a unique chance to work closely with an entrepreneurial leadership team across a wide spectrum of activities—from strategy meetings to operational execution. You'll grow into a trusted, cross-functional operator supporting an ambitious platform of investments and companies.
Please send us your CV and a cover letter to info@haflo.com explaining why you are the right person to join our family office and take on this dynamic role!