Site Administrator
Plymouth, Devon
£28,000-£32,000
Permanent
The Role
We are seeking a proactive and organised Site Administrator & Communications Coordinator to support the day‑to‑day operations for a large and successful company. This is a varied, hands‑on role providing administrative support across multiple departments, including HR, operations, and senior leadership. You will play a key part in ensuring smooth site coordination, efficient onboarding processes, and clear internal and external communications. This position is ideal for someone who thrives in a fast‑paced environment, enjoys variety, and is confident managing multiple priorities.
Key Responsibilities
* Coordinate site visits, including diary management, logistics, and stakeholder liaison
* Organise travel, accommodation, inductions, and onboarding for staff and visitors
* Welcome and host visitors to site
* Schedule and coordinate meetings across teams and external stakeholders
* Assist with onboarding, recruitment administration, and employee records
* Support HR processes and ensure documentation is accurate and up to date
* Manage shared inboxes, ensuring timely responses and escalation where required
* Support company communications, including website updates and internal messaging
* Maintain office resources, supplies, and shared spaces
* Manage notice boards and communication displays
* Prepare, format, and maintain reports, documents, and presentations
* Assist with requisitions and permit‑to‑work documentation (RAMS, forms, etc.)
* Maintain environmental compliance records and systems
* Process expenses for senior leadership and board members
Skills & Experience
* Previous experience in an administrative, office coordinator, or site admin role - preferably within construction or similar
* Strong written and verbal communication skills
* Excellent organisational skills with the ability to manage multiple tasks
* High attention to detail and accuracy
* Proactive, flexible, and able to work independently
* Confident using Microsoft Office (Word, Excel, Outlook, PowerPoint)
* Ability to handle confidential information with discretion
* Positive attitude with a willingness to learn
* Able to thrive in a fast‑paced, project‑led environment
* UK driving licence and own transport
Our Commitment to Inclusion
As a recruitment agency, we are committed to promoting inclusive opportunities on behalf of our clients. We welcome applications from individuals of all backgrounds, including those from under‑represented communities. If you have a disability, are neurodivergent, or require adjustments during the recruitment process, we’ll work with you and the client to ensure a fair and supportive experience. We aim to represent employers who foster respectful, inclusive, and collaborative workplaces — regardless of age, gender identity, sexual orientation, ethnicity, or background.
Next steps
For an informal discussion please call Abbie or Cat on (phone number removed) or apply as instructed.
Sphere Solutions Ltd is a leading construction recruitment agency specialising in providing top‑notch staffing solutions to the construction sector. With a strong presence in Wales, Cardiff, Bristol, Gloucester, Taunton, Plymouth, Truro, and Southampton, we are committed to connecting talented professionals with the best construction job opportunities in these areas
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