What is the opportunity?
An exciting opportunity to join RBC BlueBay as an Executive / Team Assistant. This position is full time and requires a minimum of 4 days in the office per week, with the option to work one day from home.
What will you do?
* Diary and Schedule Management: Proactively manage the diary of the Managing Director - Head of Sales UK & Ireland, two Senior Directors plus the wider team, anticipating potential conflicts and ensuring meeting preparation is provided.
* Provide diary management and travel support to the wider UK team as needed.
* Maintain awareness of team whereabouts, client meetings, and overall schedules to ensure smooth coordination.
* Communication and Collaboration: Act as a key point of contact across departments, maintaining effective communication with other EAs, departments, and stakeholders.
* Build strong relationships with Investment EAs to ensure seamless collaboration, particularly around travel, client meeting planning, and team coordination.
* Work closely with the Business Development Assistant Team Lead to coordinate projects and ensure alignment with business objectives.
* Foster open communication with regional Business Development teams and EAs.
* Meeting and Event Coordination: Arrange and facilitate internal and external meetings, including diary availability, logistics, booking rooms/facilities, and preparing necessary documentation.
* Collaborate with the Event Manager to organise client relationship events, including restaurant bookings and attendee confirmations.
* Assist with onsite due diligence and client meetings, ensuring proper coordination of diaries, presentation materials, printing, and room bookings.
* Manage team events/offsites, including socials, cards, and collections.
* Travel and Expense Management: Coordinate travel and accommodation requirements for the team in conjunction with the external travel company (CTM) and Concur, adhering to the company travel policy.
* Provide detailed itineraries ahead of business-related travel.
* Process and reconcile expense claims and invoices, ensuring deadlines are met.
* Administrative Support: Update client records in Salesforce.
* Assist with compliance filings as needed.
* Work alongside HR and IT teams to ensure a seamless onboarding experience for new joiners.
* Provide general team administration support and ensure timely completion of tasks set by management.
* Cover for other Business Development Assistants when required, ensuring clear communication of cover arrangements to relevant stakeholders.
* Process Improvement: Focus on improving team efficiency by implementing and refining processes. Support initiatives and objectives set by management to enhance team performance.
What do you need to succeed?
* Performance and Accountability: Sets high standards of performance for self and strives to meet challenging objectives. Acts with integrity and adheres to RBC’s principles, policies, and procedures. Delivers exceptional client service and treats clients fairly.
* Positive Attitude and Resilience: Displays a positive and energetic attitude, proactively seeking opportunities to advance the business. Maintains a can-do attitude, stays calm under pressure, and adapts quickly to change.
* Collaboration and Communication: Establishes and maintains strong relationships, communicates constructively, and participates in team meetings to support shared objectives.
* Confidence and Initiative: Demonstrates confidence in implementing and improving processes; takes ownership to drive efficiency and engages with team members to understand priorities and challenges.
* Creativity and Innovation: Seeks insights and smart ideas to raise personal and team standards and improve processes.
* Continuous Learning and Development: Invests in learning new skills, supports a diverse team in a fast-paced environment, and maintains high attention to detail and strong organizational skills. Treats confidential information with discretion and remains highly reliable and professional.
* Must be proficient: in MS Outlook, PowerPoint, Excel, and Word. Willing to embrace new technology.
* Desirable: Experience with SharePoint, Concur, Salesforce, Workday, ADP, Microsoft Teams & Webex.
What is in it for you?
We thrive on the challenge to be our best—progressive thinking to grow and work together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving mutual success.
* A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation
* Leaders who support your development through coaching and managing opportunities
* Opportunities to work with the best in the field
* Ability to make a difference and lasting impact
* Work in a dynamic, collaborative, progressive, and high-performing team
* A world-class training program in financial services
Job Details
* Address: 100 Bishopsgate, London
* City: London
* Country: United Kingdom
* Work hours per week: 35
* Employment Type: Full time
* Platform: Wealth Management
* Job Type: Regular
* Pay Type: Salaried
* Posted Date: 2025-09-09
* Application Deadline: 2025-09-23
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